Buildmart Limited is Hiring: Billing Specialist
Join the Guardians of Quality and Integrity at Buildmart Limited! We are seeking a dedicated and meticulous Billing Specialist to join our Accounts Department in Arusha, Tanzania. As a leading importer and distributor in the HORECA and FMCG sectors in Tanzania, Buildmart Limited prioritizes integrity, efficiency, and financial control.
About the Role
The Billing Specialist plays a critical role in ensuring the smooth flow of our financial operations by guaranteeing the accuracy and compliance of all customer invoicing. This position is vital for maintaining our reputation for peace of mind and transparency with our clients. You will be the guardian of our revenue stream, ensuring accuracy and upholding the professional relationships we have built.
Core Responsibilities and Key Contributions
The Billing Specialist will be responsible for the accurate and timely management of customer invoicing and tax compliance processes, directly contributing to the financial health and operational efficiency of Buildmart Limited.
Customer Invoicing and Revenue Management
- Precise Customer Billing: Own the end-to-end customer billing process within our primary accounting system (HQ), generating and finalizing all customer invoices accurately based on sales orders and delivery confirmations.
- Credit Note Processing: Efficiently process and issue credit notes for approved returns, adjustments, or discrepancies, ensuring proper documentation and authorization.
- Customer Communication: Serve as a key point of contact for billing-related queries, promptly sending final invoices and related documentation to clients.
Tax Compliance and Regulatory Adherence
- Daily Tax Compliance Reconciliation: Perform daily reconciliation of all generated sales invoices with the Tanzania Revenue Authority (TRA) Electronic Fiscal Device (EFD) system to ensure 100% compliance.
- Regulatory Documentation: Maintain accurate records of all tax-related billing documentation, ensuring invoices meet TRA requirements and are properly filed.
Billing Data Management and System Maintenance
- Maintaining Billing Records: Proactively maintain up-to-date and accurate records of all billing transactions using the primary accounting system and supplementary tools like the Google Sheet database.
- System Data Entry: Accurately input customer billing information into QuickBooks and other designated systems.
- Billing Data Integrity and Reporting Support: Maintain the integrity of the customer billing database and assist the Accounts team with month-end closing procedures and financial reporting.
What Makes You a Great Fit
We are looking for a specialist who is:
- Meticulous: Possesses an exceptional eye for detail and a commitment to 100% accuracy.
- Proactive: Takes initiative to resolve billing discrepancies and improve processes.
- Ethical: Upholds the highest standards of integrity and confidentiality.
- Team-Oriented: Works collaboratively with sales, logistics, and management teams.
- Tech-Savvy: Comfortable with accounting software (QuickBooks & Odoo), Google Sheets, and TRA compliance systems.
Preferred Experience
- Prior experience in Accounts Billing or a related financial field, with 3 years and above of experience, is a significant requirement.
How to Apply
Interested candidates are requested to submit the following documents:
- Curriculum Vitae
- Application Letter
- Copy of all Academic Certificates
Send your documents to: hr@buildmart.co.tz
Application Deadline
The application deadline is 12th May 2026.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.