Human Resource Assistant

Job Overview

Job Title: Human Resource Assistant

Section/Unit: HR

Location: Dar es Salaam

Position Details

• Ensure all new staff and their personnel files contain all the required Documents both in hard and in soft.
• Ensure that all contracts are attached with detailed and signed Job Description as well as the Code of Conduct.
• Staff file leave tracking tool, staff leave records, leave of Conduct have signed that specific codes related to the Job i.e. Recovery Agents valuers, Technicians, ensure update of the same as required.
• Prepare an Induction schedule and share it with the respective individuals in time to prepare and ensure all staff have all gone through all onboarding requirements.
• Onboard confirmed staff to the Medical Scheme as soon as they qualify and ensure they have their cards by following with the provider, act as main contact person to assist staff who are in the hospital and need assistance both outpatient and inpatient. Share the panel of hospitals to staff.
• Check with HUDs on any review of the current JDs and ensure the updated signed JD is kept in the file.
• Prepare annual Leave calendar by requesting the respective HUDs to share for their respective direct reports and putting the schedule together for work planning purposes.
• Track Leave utilization by all staff and advise various HUDs on outstanding leave balances per person to ensure staff take leave to avoid loss of days as well as reduce on leave liability provision.
• Ensure New staff have their Training letters and fill the Imprest form for facilitation of the allowances and follow up with finance to ensure facilitation is provided.
• Send a list of New expected staff expected Uniforms and Equipment to the Group HR manager to ensure these are prepared well in advance.
• Prepare Attendance list and after Training reports to be kept in the Training file, for all new Staff, Elites, and any other Training conducted. All new Staff MUST have an Induction schedule signed at its Stage of Induction by the respective HUD together with the Content they are trained on.
• Manage and keep all Staff files within his/her reach with utmost Care and confidentiality.
• Ensure the Exits have all the procedures followed and relevant documents kept in the Exit Files namely, resignation/termination letter, Clearance letter, Exit interview, Final Dues tabulation all signed by the relevant persons.
• Member of the Health and Safety Committee, planning of quarterly meetings taking of minutes, planning on sensitization forums on the same, and ensuring fire and safety in the workplace. Ensure fire extinguishers are serviced as per required standards and all labels in place i.e. EXIT, Fire assembly point, CCTV cameras installed etc.
• Putting together content of quarterly newsletters for onward sharing with Group HR for review and approval for sharing.
• Coming up with Calendar for Sporting Events either interdepartmental with Subs, ensuring provision of all required for the event.
• Sending regret letters to unsuccessful interview candidates.
• Any other duty Assigned by immediate Supervisor.

Academic and Professional Requirements

• Bachelor Degree / Human Resource Management
• HR certifications is an added advantage

Skills and Competencies

• Excellent problem-solving skills
• Have excellent analytical skills
• Have good interpersonal Skills
• Excellent communication skills
• High level of confidentiality
• Strong understanding of HR processes and Procedure
• Knowledge of the Labour laws

Non-Discrimination Clause

Eezy Group does not and shall not discriminate on the basis of race, color, religion(creed), gender, gender expression, age, national origin (ancestry), disability, marital status or sexual orientation in any of its activities or operations. These activities include, are not limited to, hiring and firing of staff, selection of volunteers and vendors and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors and Vendors.

Consenting to Processing of Personal Data in the Recruitment Process

You consent to the company processing your personal data by applying for this position, the information could be saved for future use in the event of another opening.

If you feel that this is the job for you, please send your cover letter and CV to recruitmenttz@eezygroup.net. Only shortlisted candidates will be called for an interview.