Job Overview

The Projects Coordinator, under the supervision of the Compassion Aid Principal Investigator, will work closely with other Compassion Aid International staff and regional partners to achieve the planned activities and associated objectives. The Project Coordinator will plan, coordinate and implement Compassion Aid project activities. He/she will work to ensure that all the project activities are implemented per our mission and strategic objectives and as per the European Union guidelines, procedures and principles.

REPORTS TO:

The Principal Investigator

BUDGET AND RESOURCE RESPONSIBILITY:

• Project operational budget
• Ordering and accountability for materials, consumables and project assets.

KEY RESPONSIBILITIES:

• Plan, organise, coordinate, and implement the overall regional activities of the Compassion Aid project, including supporting research activities, coordinating post-graduate scholarships and related activities, organizing and planning conferences/webinars and so forth.
• Support other staff in coordinating the overall project implementation and ensure that Compassion Aid project activities are implemented in accordance with the relevant policies, procedures, and operational guidelines.
• Conduct quarterly reviews of work plans and budgets and submit work plans and progress reports using project indicator data per the Monitoring and Evaluation team guidance.
• Track expenditures on the Network and related grants in consultation with the Programme Manager, Finance Offices as well as with project sites in other countries.
• Maintaining systems for continuous monitoring and provision of regular feedback through scheduled meetings with internal teams and sites or specific technical groups, mostly by teleconference.
• Coordinate scientific and operational activities internally and externally, including organizing meetings
• Coordinate ordering and distribution of resources to sites for centrally procured items, and items for sites, ensuring inventories are available for the coordination office.
• Coordinate travel arrangements for various local and international trips and meetings.
• To liaise with other departments within the research Programme to ensure smooth running of the projects
• Undertake other duties as assigned by the Programme Manager.

QUALIFICATIONS:

Essential Criteria:

A bachelor’s degree in business, administration, project management or a related field with at least 2 years relevant working experience or a science degree plus at least 1 years of working experience as a study or clinical trials coordinator

• Demonstrable experience in writing reports in English
• Demonstrable experience in organizing large meetings or networks
• Research work experience and four equivalent publication points
• Familiarity with migration and refugees principles and best practices
• Strong facilitation, problem-solving, and stakeholder engagement skills
• Strong analytical and writing skills
• Well-developed networking and interpersonal skills;
• Computer literacy with proficiency in project management tools and Microsoft applications

Desirable Criteria:

• Budget and resource management
• Health research management

COMPETENCIES:

• Strong planning and organization skills
• Strong leadership and management skills
• Strong problem solving and decision-making skills
• Ability to network, build and maintain strong relationships
• Proactive, innovative, attentive to detail and creative
• Strong interpersonal and communication skills
• Team working and ability to work in a multi-cultural environment

PHYSICAL ENVIRONMENT/CONDITIONS:

• The post is office based
• The post holder will be required to be available to work flexibly, out of hours as necessary

APPLICATION PROCEDURE:

All applicants are required to state their current/last salary.

Candidates must supply an email and telephone contact that will be used when offering interviews. Only shortlisted candidates will be contacted via email, All applications MUST reach us on or before 12th December 2025 and to be sent to Jeniffer@compassionaid.org