Accountant/Admin Assistant

About WeWorld

WeWorld is an Italian independent non-governmental organisation working in Development Cooperation and Humanitarian Aid projects in 25 countries worldwide, including Italy. The NGO carries out 128 projects reaching over 9.7 million direct beneficiaries and 49.4 million indirect beneficiaries. Children, women and youth, actors of change in every community, are the protagonists of WeWorld projects and campaigns in the following fields of intervention: gender equality, prevention and contrast of violence against women and children, migrations, humanitarian aid (prevention, aid and reconstruction), food security, water and sanitation, health, education and learning, socioeconomic development, environmental protection, global citizenship education and international volunteering.

Project Summary

In Tanzania, WeWorld has been implementing since 2010 programs in Kigoma, Tanga, Mbeya, Njombe,Mtwara, Zanzibar and Dar es Salaam regions. In particular, the school-centered programs focused in 32 primary schools of Dar es Salaam and Njombe regions. The projects have reached more than 630,000 direct beneficiaries, mainly children, adolescents, parents, school personnel and Local Authorities (LA). WeWorld applies in Tanzania a multisector and community-based approach to ensure an integrated and coordinated response. We aim at improving the lives of vulnerable populations, by supporting them in the fight against poverty and inequality together with promoting a culture of mutual support, social engagement, and respect for human rights for a sustainable development. The main sectors of intervention are: climate change, education & child protection, WASH & urban regeneration and Youth & Peace.

Key Responsibilities

1. Finance & Accounting

• Manage petty cash transactions, ensuring timely and accurate recording in the SQUARE double-entry accounting system.
• Record expenditures for projects, ensuring accuracy and compliance with WeWorld and donor requirements.
• Conduct monthly bank and cash reconciliations.
• Archive and digitally scan all financial vouchers and supporting documents by project and budget line, updating SharePoint regularly.
• Support the Head of Support Service in donor financial reporting and preparation of monthly financial statements.
• Liaise with Tanzanian authorities including TRA, NHIF, WCF, NSSF, and other relevant institutions
• Prepare and submit monthly payments and statutory returns for staff salaries and other deductions.
• Ensure compliance with national labor and tax regulations.

2. Partner Financial Support & Sub-Grants

• Verify financial reports from partner organisations and CSOs, including checking supporting documentation.
• Support field missions to partner organisations for financial monitoring and verification.
• Provide technical support to partners in revising financial reports, ensuring compliance with donor and WeWorld standards.
• Maintain a proper archive (physical and digital) of CSO financial reports and supporting documents.

3. Administration & Logistics

• Assist in preparation of requests for quotations, purchase orders, and contracts in compliance with WeWorld procurement procedures.
• Monthly airtime recharge for staff and guests as may be required
• Support/Collaborate Proc & Log on proper filing and archiving of administrative documents, contracts, and procurement files.
• Support day-to-day office operations and liaise with service providers when needed.

4. Human Resources

• Assist in preparation and management of staff contracts (new and renewals).
• Maintain HR files (physical and digital), ensuring confidentiality and proper record keeping.
• Manage staff leave records, attendance registers, and monthly timesheets for donor-funded projects.
• Support communication with staff on HR-related matters.
• Act as a focal point for employment-related matters with We World’s legal consultant.
• Support visa, resident, and work permit applications for WeWorld guests and new expatriate employees.
• Act as focal person for updates on employment matters to all staff, ensuring timely dissemination of relevant information.

5. Other Duties

Perform any other tasks assigned by the Admin Coordinator, Head of Support Service, or Country Representative in line with the role.

Qualifications, Skills and Experience

Education

Bachelor’s degree in accounting, Finance, Business Administration, or a related field.

Professional Experience

At least 3 years of proven experience in finance, administration, or HR with local or international NGOs. Experience working with donor-funded projects and sub-granting arrangements is an asset.

Technical Skills

• Strong knowledge of accounting principles and practices.
• Experience with accounting software (knowledge of SQUARE system is an added advantage).
• Strong computer skills, particularly MS Excel and MS Office Suite.
• Familiarity with HR administration processes (contracts, leave management, timesheets).
• Knowledge of procurement and logistics procedures within an NGO setting.

Soft Skills

• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Ability to work independently while being a team player.
• High level of integrity, accuracy, and attention to detail.
• Cultural sensitivity, adaptability, and commitment to NGO values.

WeWorld TANZANIA is sensitive to equal employment rights for vulnerable groups, so we particularly encourage applications from women and people with disabilities.

How to Apply

Send your CV (indicating two references: name, telephone contact, and email) and letter of motivation to tz.hr.sele@weworld.it. Please indicate the reference number of the vacancy Ref: TZ/ACC/25/01 in the subject line of your email. Only shortlisted candidates will be contacted.