Médecins Sans Frontières (MSF) - Admin Transit Position

About Médecins Sans Frontières (MSF)

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Job Summary

Title: Admin Transit

Reports to: HR Coordinator

Job Family: HR & FIN

Location: Dar es Salaam, Tanzania

MAIN PURPOSE

Administrative specialist responsible for the management of staff movements and associated processes according to MSF’s standards and procedures and the local legislation in order to ensure the smooth running of MSF’s activities.

ACCOUNTABILITIES

• In conjunction with headquarters, managing visas, plane tickets and associated required processes for the arrival and departure of international staff from the country.
• Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters.
• Ensuring contact with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, UN, airline companies).
• Being responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging).
• Ensuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation/lists).
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility (administrative assistants, housekeeping staff) in order to improve people’s capabilities and to ensure both the sizing and the amount of knowledge required.
• Being in charge of the preparation of per diems, modes of telecommunication, and housing/room assignments ensuring proper management of guesthouses (furniture, cleaning, food).
• Being responsible for the filing of administrative documents according to MSF standards and local legislation.
• Sending required documentation to HQ in a timely manner.

Context Specific Accountabilities

• Ensure follow-up and compliance management of work permits and residence permits for international staff, including liaison and escalation with relevant Tanzanian authorities.
• Lead diploma verification and integrity processes, including submission and follow-up with the Tanzania Commission for Universities (TCU) and other mandated institutions.
• Maintain active case follow-up with authorities for complex regulatory or documentation requirements and ensure proper tracking and documentation of each dossier.
• Provide analytical reporting to HR Coordination on immigration and compliance cases, highlighting risks, bottlenecks, timelines, and recommended actions.
• Act as focal point with Field Movement Referents to ensure timely communication and alignment on international staff arrivals and departures (start and end of mission).
• Monitor and optimize guesthouse occupancy and space utilization to ensure efficient use of available accommodation capacity.
• Identify recurring operational issues related to compliance and movements and propose practical improvements to workflows.

Qualifications and Experience

Minimum Educational Qualification:

• University Degree in administration related studies

Experience:

• At least one year in administration management or related field

Knowledge:

• Essential computer literacy (Word, Excel, internet)

Languages:

• English
• Mission language essential; local working language would be an asset

Competencies:

• Results and Quality Orientation L2
• Teamwork and Cooperation L2
• Behavioral Flexibility L2
• Commitment to MSF Principles L2
• Stress Management L3

Application Process

This job description may be amended in line with the activities or evolution of the Mission.

Women, or any person feeling like being part of a minority is encouraged to apply. MSF is dedicated to fostering a safe work environment with zero tolerance for any form of abuse.

All interested candidates shall submit their motivation letter, CV, copy of relevant professional certificates, and any supporting document to prove your IT skills no later than Wednesday, 15th April 2026 at 17:00 PM (EAT).

Please quote the job title on the email subject “Admin Transit.”

Please send your application to the email address: MSFCH-Tanzania-Recruitment@geneva.msf.org

The applications can also be submitted at MSF offices situated at Uporoto Street, Plot No.74, House No.22, Ursino Estate, Victoria, Dar es salaam, or in Nduta Refugees Camp, Kibondo District or MSF Guest House Kibondo or at MSF office situated in Liwale, Lindi.

ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED

If you receive no contact within 6 weeks, you can consider that you have not been pre-selected.

Data Protection and Inclusivity

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process have access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact MSFCH-Tanzania-PAM@geneva.msf.org.

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas, and experiences work together for the social mission of MSF to create better outcomes for the patients and the communities we work with. We welcome applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics.

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will, therefore, undergo reference checks.

Please note that applying to MSF is free of charge, MSF does not charge applicants to consider their application.