Administration Manager

Department: Finance and Administration

Organization: FINCA Microfinance Bank

Location: FINCA Head Office, Dar es Salaam

Validity Period: 22 January 2026 – 5 February 2026

FINCA Microfinance Bank is seeking a highly motivated and experienced Administration Manager to ensure the smooth day-to-day administrative operations of the bank. This pivotal role works closely with the Chief Financial Officer, providing essential support in asset maintenance, procurement, and overall resource management. The position is dedicated to mobilizing and protecting the company’s physical and financial resources, with a strong emphasis on preparing comprehensive reports for management in accordance with FINCA Tanzania’s administrative policies and procedures.

Key Responsibilities

Procurement and Asset Management

• Assist in procuring assets in strict adherence to FINCA Microfinance Bank administrative policies.
• Prepare annual procurement plans and diligently monitor actual procurements against the established plan.
• Advertise for bids/quotes, effectively manage pre-qualified suppliers, and prepare robust procurement contracts.
• Review Local Purchase Orders (LPOs) thoroughly before their submission to suppliers.
• Analyze quotations, conduct comprehensive supplier evaluations, and liaise with suppliers, landlords, utility companies, and other vital stakeholders.
• Serve as the secretary to the procurement committee, ensuring efficient operations.

Premises and Facilities Management

• Survey and recommend suitable office premises that align with established FINCA guidelines.
• Assess the suitability of office premises in collaboration with Risk and Compliance, ensuring compliance with BOT and FINCA requirements.
• Prepare tenancy and contractor agreements with dedicated support from the Legal department and relevant user departments.
• Oversee refurbishments and procure necessary assets for office premises.
• Manage utility requirements across all FINCA Tanzania offices, ensuring seamless operations.
• Ensure the proper maintenance of vehicles and motorcycles, including timely licensing.
• Supervise office maintenance, ensure furniture adequacy, and oversee general upkeep.

Security and Insurance

• Provide and monitor security measures at all office locations and assets, in compliance with FINCA policies.
• Ensure the functionality of alarm systems and guard services at all premises.
• Receive and analyze security reports from branches, addressing threats promptly and effectively.
• Issue staff identity cards and visitor gate passes.
• Ensure all assets, premises, staff, and activities are adequately insured.
• Arrange annual insurance coverage for procured assets.
• Process insurance claims monthly and diligently follow up on outstanding claims with brokers and the Bancassurance Manager.

Staff Supervision and Support

• Supervise, monitor, and evaluate Administration and Office Assistants (support staff) in accordance with HR policy.
• Build the capacity of administrative assistants to effectively manage branch and Business Center security.
• Ensure the availability and proper use of telephone facilities across all offices.

Budgeting and Policy

• Prepare the Administration department budgets accurately and efficiently.
• Prepare and review administration policies and procedures to ensure they remain current and effective.

Education and Experience Requirements

• Bachelor’s degree in Business or a related field is required.
• A postgraduate qualification in procurement is an added advantage.
• Professional procurement qualification such as CPSP (Certified Procurement and Supplies Professional) is mandatory.
• A minimum of 5 years of work experience in the financial sector, including at least 2 years at a managerial level.
• Proven experience in procurement and administration is essential.

How to Apply

Interested candidates are invited to submit their CV no later than 5 February 2026 to: TZ_Recruitment@finca.co.tz

Application Deadline: 5 February 2026