Administrative and Operations Officer

Company: Panthera Corporation

Panthera is the only organization in the world that is devoted exclusively to the conservation of the world’s 40 wild cat species and their ecosystems. Utilizing the expertise of the world’s premier cat biologists, Panthera develops and implements global strategies for the most imperiled species. Representing the most comprehensive effort of its kind, Panthera partners with local and international NGOs, scientific institutions, local communities, governments around the globe, and citizens who want to help ensure a future for wild cats. Panthera Corporation consists of Panthera Corporation- USA and several foreign legal entities and foreign branch offices. For more on Panthera, visit www.panthera.org.

Position Overview

Position: Administrative and Operations Officer

Entity: Panthera Corporation – Tanzania

Location: Tabora, Tanzania

Start Date: 01 April 2026

The Administrative and Operations Officer will support specific day-to-day administrative duties relating to financial and operational functions of Panthera in Tanzania. The role will also provide HR support as and when required.

The incumbent will report to the Regional Finance Manager and coordinate with relevant staff in Tanzania and at the Southern and East Africa Regional Hub, ensuring documentation and processes are up-to-date and in line with Panthera policies and donor requirements.

The successful candidate will be required to have, and maintain, legal work authorization to work in the country of employment.

Responsibilities & Duties

Financial Administration

• Manage all administrative aspects related to the local bank account.
• Populate and coordinate submission of monthly local entity reports (based on bank statements) for the Tanzania entity.
• Prepare payment requests with all necessary supporting documentation in line with internal procedures; including submitting of invoices and expense reports in Panthera’s expense reporting system.
• Based on fully approved payment requests, populate a weekly payables list, and provide supporting documentation for processing and authorisation.
• Coordinate local payments and transfers, including regular disbursements to TAWA and service providers, ensuring accurate invoicing, receipts, and reconciliations.
• Perform first line auditing of employee cash advance reports, invoices submitted via Chrome River and local entity bank reports to ensure internal/external auditing compliance is adhered to.
• Liaise with Panthera’s Regional Finance team, as well as in-country staff, to ensure financial transactions are properly recorded and documented, to ensure adherence to both Tanzanian legal standards and donor obligations.
• Support procurement planning and ensure compliance with Panthera’s internal procurement policies and donor requirements.
• Assist the Regional Hub for the preparation and timely submission of financial documentation for required external audits, donor and statutory reporting.
• Prepare and submit monthly financial forecast for the entity.

Operations

• Support operations on the ground which includes, but is not limited to procurement of fuel, rations and equipment.
• Ensure that all project equipment, including vehicles are regularly maintained and kept in good working condition.
• Where necessary, attend and assist with training events and workshops.
• Participate in regular internal project meetings.
• Engage with external stakeholders as and when required.

HR Administration

• Provide HR administrative support within the office, as and when required. This includes supporting the implementation of country specific and regional Human Resource policies and procedures.

Requirements

• Degree or diploma in Business Administration, Accounting, Project Management, or a related field.
• Experience in Human Resources within country will be advantageous.
• At least 3 years of experience in an administrative and/or operations role, ideally in the NGO sector.
• Valid driver’s license and ability to operate a manual vehicle.
• Familiarity with Tanzanian NGO regulations, HR processes, and procurement standards.
• Strong organisational skills and attention to detail.
• Proven ability to coordinate effectively with external service providers.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Fluency in English and Kiswahili.

How to Apply

Applications close 25 March 2026. CVs must include two professional referees and their contact details. If submitting a cover letter, ensure that CV and cover letter are uploaded as one document. Applications must be submitted through the Panthera Careers Page.

Only shortlisted candidates will be contacted.

Although this position is open to candidates of any nationality, suitably qualified Tanzania nationals will be given preference.