Administrative Officer

We are looking for a highly organized and detail-oriented Administrative Officer to provide administrative support for the preparation of reports, funding applications, and other documents. This role involves handling incoming calls and emails, providing excellent customer service, liaising with suppliers, and placing orders for office supplies. The Administrative Officer will also assist in financial tasks such as invoicing and budget tracking.

Key Responsibilities

• Effectively coordinate all actions related to human resource administration, including recruitment, placement, promotion, performance appraisal, classification reviews, separation, and training, ensuring alignment with UN rules and procedures.
• Advise on conditions of service, duties, responsibilities, and entitlements under Staff Rules and Regulations.
• Advise managers and staff on the interpretation and application of HR policies, regulations, and rules.
• Assess training needs, develops and delivers staff development programmes, and supports the implementation of HR-related policies and specific training initiatives (e.g., code of conduct).
• Supervise Human Resources Assistants in managing staffing tables, contracts, and other HR administrative transactions.
• Take the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the programme budget and allotments issued.
• Monitor and review the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan.
• Coordinate the production of programme reports.
• Define requirements and work with systems units with respect to improving budget reporting systems and cost-effective utilization of programme resources.
• Perform other related duties as required.

Qualifications

• A university degree in business or public administration, finance, Agriculture, law, or accounting is required.
• A first-level university degree in combination with two (2) additional years of qualifying experience may be an added advantage.

Work Experience

• A minimum of two (2) years of progressively responsible experience in administration, budget and finance, accounting and/or human resources management is required.
• Experience in implementing administrative policies, frameworks, and standard operating procedures is required.
• Supporting process improvement and change management within a large international organization or non-governmental organization (NGO) or similar organization is required.
• Collecting and analyzing data to identify trends and insights for data-driven planning, decision making, presentation, and reporting is required.

How to Apply

Applications that do not meet all requirements will be discarded.

• Attach 1 single file including a combined Cover Letter (describing how you meet the minimum qualifications) and your current CV only.
• Attachment size is limited to 1MB; emails with larger file sizes will be discarded.
• Application updates and confirmations of applications received are not provided.
• If selected for a shortlist interview, you will be contacted by phone and/or email.
• Send your applications to Careers@rescueforhunger.org by 30th August 2026.