Compliance Officer – Insurance

Company Overview:

Hesu Investment Ltd is licensed under Tanzania Revenue Authority to operate ICD facility since 2012. Its well-located depot site includes 9 acres of paved yard; with the capacity to store 3800 Twenty Foot equivalent units (TEUS) stacked 5 high. Our Vision is to establish ourselves as the leading Container and Transport Logistics provider, our Mission is to exceed our client’s needs by consistently improving our quality services. Our team is comprised of talented individuals who are driven to achieve excellence in ICD, CFS Industry.

Job Purpose

The Insurance & Licensing Officer is responsible for managing all company insurance matters, licensing renewals, and compliance-related documentation for Hesu Investment. The role ensures that all company assets, vehicles, and operations are adequately insured, properly licensed, and fully compliant with regulatory requirements, while maintaining accurate records and coordinating with relevant authorities and financial institutions.

Key Responsibilities

A. Insurance Management

• Ensure all company assets and vehicles are fully insured and coverage is renewed on time.
• Review monthly SAP reports to identify expired or expiring insurance policies and coordinate renewals with insurance companies.
• Prepare insurance premium lists, obtain Insurance Premium Finance (IPF) forms, secure required signatures from Directors, and liaise with the bank to facilitate premium payments.
• Collect and submit all insurance receipts and invoices to the Accounts Department.
• Maintain up-to-date records of all insurance payment schedules (IPF) and repayment plans.

B. Claims Handling

• Report all incidents such as vehicle accidents, theft, burglary, and fire to the insurance company promptly.
• Open and follow up on claims, ensuring all required documentation is completed and submitted.
• Coordinate inspections with appointed assessors and track claim progress until settlement.
• Facilitate signing of discharge vouchers and submission of bank details for claim payments.

C. Licensing & Regulatory Compliance

• Apply for and renew all company licenses through TANCIS and other relevant authorities, including:
• Inland Container Depot (ICD) and Container Freight Station (CFS) Licenses
• Certificate of Transportation (COT)
• C40 and C28 licenses for company trailers
• TATOA License
• Prepare and attach all required supporting documents such as certificates of incorporation, customs bonds (CB2, CB12, CB13), tax clearance, VAT, TASAC license, and clearance letters from TANROADS.
• Coordinate TRA physical inspections and ensure timely collection of approved licenses.

D. Bond Management

• Manage renewals of all company bonds, including:
• CB2 Bond – for CFS and ICD licenses
• CB13 Bond – for CFS and ICD licenses
• CB12 Bond – for COT license
• CB8 Bond – for clearing and forwarding activities
• Performance Bond – for ICD license
• Facilitate completion of insurer and director signatures, legal verification, and submission to TRA for registration and Commissioner approval.

E. Investment & Client Documentation

• Support investment-related activities by preparing and submitting required documentation for clients such as Bridge Shipping, Impala, and Reload.
• Provide company credentials upon request (TIN, VRN, COT, B-License, etc.) to clients and partners.

F. Vehicle Financing Coordination

• Coordinate vehicle financing processes with banks during new asset acquisitions.
• Follow up on vessel arrivals and ensure joint registration letters are issued by the bank.
• Verify that original registration cards reflect both the company and bank names and are safely submitted to the financing bank.

Required Qualifications and Experience

• Bachelor’s Degree in Business Administration, Finance, Insurance, or a related field.
• Minimum of 3 years of experience in insurance administration, licensing, or compliance management.
• Strong understanding of Tanzanian insurance procedures, TRA systems (TANCIS), and customs licensing requirements.
• Experience working with banks on Insurance Premium Finance (IPF) arrangements is an added advantage.

Key Competencies and Skills

• Excellent organizational and record-keeping skills.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Good communication and coordination skills with internal and external stakeholders.
• Proficiency in Microsoft Excel and SAP systems.
• Integrity, reliability, and commitment to meeting deadlines.

How to Apply:

Interested candidates are encouraged to submit a resume and cover letter outlining their qualifications and interest in the position to recruitment@hesu.co.tz

Equal Opportunity Employer: Hesu Inv. Ltd is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.