Executive Assistant

Company: BRAC Tanzania Finance Limited (BTFL)

Reports To: CEO

Job Location: Country Head Office, Dar es Salaam, Tanzania

Job Responsibilities:

• Conserves the CEO's time by reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunication.
• Maintains the CEO's appointment schedule by planning, scheduling, and coordinating meetings, conferences, teleconferences, and travel within or out of the country.
• Ensures the completion of assignments by following up on results with the departments that directly report to the CEO and make reports.
• Manages the leave roster for the CEO's team as well as approves leave requests and procurements for the CEO's departments.
• Manages all travel logistics for the CEO's trip including flight booking, online checking in, accommodation and transport on arrival.
• Ensures operation of equipment by completing preventive maintenance requirements, following troubleshooting malfunctions, calling for repairs, maintaining equipment inventories and evaluating new equipment.
• Manages both electronic and paper filing systems in compliance with applicable record-keeping requirements.
• Welcomes guests and customers to the office, in person or on the telephone and answers or directs their inquiries.
• Manages petty cash; makes accountabilities and requisitions for any office supplies.
• Participates in departmental budget preparation and procurement planning for the CEO's Office.
• Organizes regular performance appraisals for the CEO's direct reports and formats all required reports and summaries.

Safeguarding

• Ensures the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme's goals for safeguarding implementation. Acts as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practices, promotes and endorses the issues of safeguarding policy among team members and ensures the implementation of safeguarding standards in every course of action.
• Follows the safeguarding reporting procedure in case any reportable incident takes place, encourages others to do so.

Required Qualifications and Experience:

• Must have a degree from a recognized university
• Minimum 5 years' experience in a related role under a tight/busy environment.
• Experience working in a financial institution will be an added advantage
• Must have shorthand skills
• Excellent oral and written communication skills
• Excellent interpersonal skills
• High level of integrity and confidentiality
• Problem-solving skills
• Planning and organizing skills
• Discretion, good judgmental skills
• Good team player with the ability to remain alert for long hours
• Ability to prioritize activities and work independently
• Ability to handle correspondence and draft appropriate responses

How to Apply:

If you feel you are the right match for the above-mentioned position, please apply by sending your CV and cover letter through email to: recruitment.tanzania@brac.co.tz  with a subject "Executive Assistant".

Application Deadline: 2025-05-23

Only shortlisted candidates will be contacted.

BRAC Tanzania is an equal opportunity employer and is against all forms of Exploitation, discrimination and harassment at the workplace.