Executive Assistant to Chief Executive Officer

Organization Background

The Benjamin William Mkapa Foundation (BMF) is a non-profit Trust, established in 2006 with the vision towards healthy lives and well-being for all, in Tanzania and the rest of Africa. Its strategic mission is to innovate sustainable and resilient health and related system solutions for equitable health outcomes. BMF’s Vision and Mission can be achieved through an empowered workforce, which is self-motivated, committed to growth and integrity, and one that seeks excellence in execution. BMF seeks innovative, self-driven, dynamic, and competent qualified candidates to fill the vacancy below.

Position Details

• Job Title: Executive Assistant to Chief Executive Officer
• Section: Chief Executive Officer’s Office
• Reports to: Chief Executive Officer
• Contract Type: Full-time
• Supervises: None

Position Summary

Job Purpose: To provide proactive executive support to the Chief Executive Officer by coordinating strategic priorities, stakeholder engagements, governance processes, executive communications, and office operations. The role acts as the central coordination point for the CEO’s Office, ensuring effective planning, follow-up, information management, Board support, and utilization of digital tools to drive organizational efficiency and support the Foundation’s growth and impact agenda.

Key Responsibilities

• Manage the CEO’s calendar, appointments, travel schedules, and official engagements, ensuring effective prioritization and coordination of commitments.
• Coordinate meetings, events, and executive engagements by preparing agendas, briefing notes, presentations, minutes, and other materials required for effective decision-making.
• Draft, review, and coordinate high-level correspondence, speeches, reports, presentations, and stakeholder communications on behalf of the CEO.
• Serve as the primary liaison between the CEO’s Office and internal and external stakeholders, including Board members, development partners, government officials, donors, and staff.
• Provide secretariat support to the Board of Trustees, Board Committees, and Senior Management Team, including meeting coordination, preparation of Board packs, recording minutes, monitoring action points, and tracking implementation of decisions and resolutions.
• Manage and maintain secure electronic and physical records, correspondence, and document management systems for the CEO’s Office, ensuring efficient information management and compliance with confidentiality and data protection requirements.
• Utilize Microsoft 365, digital collaboration platforms, and project management tools to coordinate workflows, monitor strategic priorities and executive commitments, prepare dashboards and reports, and support virtual, hybrid, and in-person engagements.
• Leverage emerging digital and AI-enabled technologies to enhance productivity, scheduling, communication, workflow coordination, and executive support functions.
• Support the planning and coordination of strategic events, donor missions, executive visits, stakeholder engagements, and special projects led by the CEO.
• Perform any other duties as assigned by the Chief Executive Officer.

Qualifications, Experience and Competencies

• Bachelor’s Degree in Business Administration, Public Administration, Management, Secretarial Studies, Communications, or a related field.
• Minimum of 5 years’ experience providing executive support to a CEO, Executive Director, or senior executive.
• Experience supporting Boards, Committees, or Senior Management Teams.
• Excellent organizational, planning, and stakeholder management skills.
• Strong written and verbal communication skills, including drafting reports, correspondence, and presentations.
• High level of integrity, professionalism, discretion, and ability to handle confidential information.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams, and other digital collaboration tools.
• Ability to utilize digital productivity and project-tracking tools to support executive and Board operations.

Mode of Application

Interested candidates should fill out the Application Form – Executive Assistant to Chief Executive Officer through the link provided in the official notice. Kindly attach the required documents as stated in the application form.

Application Deadline: Tuesday, 21st July 2026.

BMF is an equal opportunity employer, and we value diversity. BMF is committed to the principles of safeguarding in the workplace and will not tolerate any form of abuse, wherever it occurs or whoever is responsible. In the event of any abuse, you may report by submitting your complaints via http://whistleblow.mkapafoundation.or.tz/.

Released by:
Chief Executive Officer
Benjamin William Mkapa Foundation
9th July 2026