Executive Associate – Intern

Company: Tanzania Enlightenment Development Innovations (TEDI)

Department: Office of the Executive Director (Administration & Coordination)

Duty Station: Dar es Salaam, Tanzania (with occasional local travel or event support as needed)

Employment Type: Full-Time Fixed-Term Internship

Reports To: Executive Director or delegated supervisor

About the Organization

Tanzania Enlightenment Development Innovations (TEDI) is a youth-led, women-founded non-governmental organization working with governments, schools, communities, and partners to transform education and expand practical skills and opportunities for young people across Tanzania. TEDI’s programs span digital learning, foundational skills, youth development, and inclusive education.

Position Purpose

TEDI is seeking an organized, resourceful, and discreet Executive Associate – Intern to provide day-to-day administrative and coordination support to the Office of the Executive Director. This entry-level learning role will assist in keeping schedules, correspondence, records, and meetings organized to allow leadership to focus on strategic priorities.

Key Responsibilities

1. Executive & Administrative Support

• Coordinate calendars, meeting requests, appointments, and reminders while flagging scheduling conflicts and urgent items.
• Prepare meeting agendas, briefing folders, attendance lists, minutes, and clearly assigned action trackers.
• Organize electronic and physical files, correspondence, contact lists, templates, and office records.
• Draft routine letters, emails, notes, and internal communications for review and approval.
• Assist with printing, scanning, document formatting, data entry, and orderly office administration.

2. Coordination & Follow-Up

• Track decisions, deadlines, commitments, and action points from leadership meetings and partner engagements.
• Follow up courteously with internal teams on assigned updates, documents, and outstanding actions.
• Help assemble weekly priorities, status summaries, and short briefing notes for the Executive Director.
• Coordinate information requests between the Executive Director’s Office and programs, finance, operations, and field teams.

3. Meetings, Events & Logistics

• Assist with scheduling internal and external meetings, communicating logistics, and confirming attendance.
• Support travel planning and logistics, including itineraries, bookings, and documentation, subject to approval.
• Assist with workshops, stakeholder visits, and organizational events, including invitations, registrations, and materials.
• Maintain accurate records of receipts and supporting documents for approved administrative expenses, submitting them to finance following policy.

4. Communication & Stakeholder Support

• Maintain professional, prompt, and respectful communication with staff, partners, visitors, and external contacts.
• Help maintain stakeholder contact databases and records of introductions, meetings, and follow-ups.
• Prepare first drafts of acknowledgements, invitations, and follow-up correspondence for supervisor approval.
• Support the preparation of simple presentations, meeting briefs, and background research using verified information.

5. Information Management & Confidentiality

• Handle sensitive leadership, personnel, donor, and organizational information with strict confidentiality.
• Maintain organized digital folders, proper file naming conventions, version control, and secure access practices.
• Escalate missing information, errors, or time-sensitive issues promptly rather than making unauthorized decisions.

Qualifications & Requirements

Education & Background

• Recently completed a Diploma or Bachelor’s Degree in Business Administration, Public Administration, Management, Communications, Secretarial Studies, or a related field.
• Prior internship, volunteer, or administrative experience is an advantage, but not required.

Technical Skills & Competencies

• Strong written and spoken English and Swahili.
• Good working knowledge of Microsoft Word, Excel, PowerPoint, email, shared calendars, and cloud document tools.
• Ability to write clear emails, take accurate meeting notes, and follow multiple deadlines.

Core Attributes & Personal Skills

• Excellent organization, prioritization, and attention to detail.
• Integrity, reliability, discretion, and respect for confidentiality.
• Professional communication and interpersonal skills.
• Initiative, willingness to learn, and sound judgment about when to seek guidance.
• Strong follow-through: ability to communicate progress, document decisions, and complete assigned tasks.

How to Apply

Interested candidates should submit their application package, including:

• An updated CV
• A one-page cover letter describing their interest in the role, relevant skills, and availability

Application Email: careers@tedi.or.tz

Email Subject Line: Application – Executive Associate – Intern – TEDI

Application Deadline: 21st November 2026

(Note: Shortlisted applicants may be asked to complete a short writing, scheduling, or meeting-notes exercise).