Finance and Admin Manager (FAM)

Position Description

Department: East Africa Ministry Team (EAMT)
Location: Mwanza, Tanzania
Reports To: Country Director
Status: Full-time

Purpose and Scope of the Role

The Finance and Admin Manager is responsible for managing the finance and administration functions of the World Renew Tanzania Office in accordance with its approved plans and budget, ensuring consistent application of financial principles, policies, and procedures.

Essential Duties and Responsibilities

Financial Management:

• Prepare budget and cash flow forecasting for submission to the World Renew Home Office for fund transfers to the country office and partners.
• Ensure efficient performance of finance and administration staff in the World Renew Tanzania office.
• Reconcile invoices, expenditures, project codes, and fund sources, ensuring proper documentation and approval before claims, refunds, and debit notes are raised, and reconcile project accounts with country office records as required.
• Manage the country budget with constant monitoring, informing the Country Director and Country team of all significant variances.
• Ensure monthly and periodic bank reconciliations and financial and accounting reports for the country office are prepared on a timely basis, meeting strict deadlines and requirements of different programs.
• Make all necessary journal vouchers as required by World Renew’s financial policies and procedures.
• Ensure accurate financial accounts and reports, including internal auditing and reviewing of the work completed by all staff performing financial duties.
• Assist World Renew partners to ensure appropriate and effective accounting systems in coordination with the staff in program areas.
• Identify capacity building needs in partner finances, working with program staff and partners, and engage in training partner staff to increase their financial management capacity.
• Organize regular appreciative internal audits of partner finances with program staff.
• Work together with World Renew Tanzania program staff to identify best practices, ensure cohesiveness, and scale up.
• Ensure adequate insurance for all property, furniture, and equipment (e.g., vehicles).
• Working with the Country Director, regularly update the finance policies of World Renew Tanzania, coordinate and lead the annual audit processes, and assess any changes necessary.

General Administration:

• Ensure compliance with the local country’s laws and regulations’ requirements.
• Working with the Country Director, regularly review and update the various administration policies for World Renew Tanzania.
• Ensure adherence to policies and procedures as outlined in the World Renew Tanzania administration manuals.
• Ensure assets are adequately safeguarded by supervising the maintenance of a comprehensive and up-to-date inventory of all World Renew Tanzania assets.
• Perform other duties as assigned by the Country Director.

Supervisory Responsibilities

This position supervises the Finance and Administration team in Tanzania.

Qualifications

• Christian motivation and active involvement in a Christian faith community, with personal qualities of integrity and credibility.
• Demonstrated commitment to promote a work environment with respectful relationships that value diversity and equality.
• Committed to working towards gender equality in all aspects of programming, plans, policies, and organizational structure.
• Experience using SAGE 50 accounts, computer literate with good knowledge of Microsoft Office, particularly Excel, including formulae and data analysis in computer programs (e.g., QuickBooks, Sage, Martus, Microsoft Excel, etc.).
• Ability to translate financial concepts to and effectively collaborate with programmatic colleagues who do not necessarily have finance backgrounds.
• A successful track record in setting priorities; keen analytical, organization, and problem-solving skills which support and enable sound decision making.
• Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
• Very proactive individual that is flexible, resilient, and self-controlled.

Education and/or Experience

• Master’s degree in business administration or any other finance-related area required.
• Professional qualifications such as ACCA, CPA, or CA are an added advantage.
• At least 5 years’ work experience as a Finance and Administration Manager or related senior role.

Desirable

• Knowledge of NGO and FBO donors and their financial reporting requirements.

Language Skills

English and Swahili are required.

Physical Demands & Work Environment

If you believe you are the right candidate for the job, submit a cover letter including your current and expected remuneration, a CV of not more than 4 pages, copies of your academic certificates and transcripts, and three referees not later than 14th June 2025 by 4:00 P.M. to tanzania.recruitment@world-renew.net.