POSITION SUMMARY: 

The Finance Assistant (Travel Management and VAT refund Processing) will be responsible for online review of all travel-related requests and reports (Travel advances and travel expenditure reports for all ICAP staff) in accordance to organization policies and facilitate timely payment. S/he will also be responsible for filling claims for VAT reimbursement from Tanzania Revenue Authority (TRA), ensure the attachment of necessary documents to support the claims, follow-up regularly with the TRA to seek a refund, and liquidate refunds into ICAP accounts.  

MAJOR RESPONSIBILITIES:

• Reviewing approved Travel Authorization Forms and Travel and Business Expense Reports for accuracy and completeness prior to record to accounting package (QuickBooks).
• Recording Travel and Business Expense Reports and preparation of Journal Vouchers in accounting package (QuickBooks)
• Compiling Travel and Business Expense Reports package for Journal Voucher (Including attaching all relevant documents)
• Ensuring Approved Travel and Business Expense Reports are recorded timely into the accounting package (QuickBooks)
• Extracting Account Receivable statements from accounting package and sending reminders for outstanding advances and respond to queries
• Matching of advance to Travel and Business Expense Reports in the accounting package (QuickBooks)
• Recording bank deposits to QuickBooks as Journal Vouchers
• Ensure that all advances for completed activities/tasks are liquidated within 4 days.
• Perform any other relevant duties as may be assigned by Superiors from time to time.

Required Qualifications, Knowledge, and Skills:

• Bachelor of Commerce degree in Accounting, Finance or equivalent.
• Recommended a minimum of 2 years’ experience in Accounting/financial management.
• Candidate must be conversant with accounting packages preferably QuickBooks.