Process all payments within the approved control system
Custodian of cheque books and other sensitive finance documents
Custodian of all program cash in the safe cabinet
Submission of weekly & monthly financial report i.e. Pivot and back up, monthly check list to Country /Regional Office.
Preparation of all payment within the program
Distribute all vendors cheque payment as per AKF policies
Timely submission of monthly statutory payments, ie PAYE, NSSF and Withholding Tax
Perform all bank activities including, handling of telegraphic transfer, collection of check books, Cash deposits, cash withdrawals, collection of bank statement etc
Monitoring and control all petty cash transactions, including replenishment petty cash float
Maintaining an accurate filling system of all payments and other finance documents
Ensure that payments are accurately and timely made to the vendors as per AKF policies.
Monitoring bank accounts and ensuring that adequate liquidity is maintained each month to avoid the risks of negative cash balance
Backing up accounting data from the iscala system on weekly basis and keep the backups on the secured external storage.
Prepare monthly payroll Journal Voucher (JV) with salary breakdown per grant which tally with Aruti payroll system and post the same in the iscala system.
Perform other duties as assigned by the supervisor
The requirements
Advance diploma in accounting/bachelor’s degree in accounting
Minimum of 2 years working experience preferably with a Non-governmental Organization (NGO) dealing with multiple donor funds
Excellent spoken and written English
Good in excel program and any other accounting software.
Knowledge and expertise in iScala system
Ability to work quickly and effectively, thrive in a high-pressure environment, and be tenacious
Proven ability to organise, plan and prioritise work
Desire to develop skills and learn; ability to work flexibly, be service-oriented
Team-working skills.
Flexibility under pressure and in response to changing needs.
Attention to detail and excellent numeric skills.
Ability to keep clear and concise records.
Proactive and risk mitigation drive.
Self-confidence, maturity & ability to co-operate with a wide variety of people
Personal commitment to working as reliable, honest, & trustworthy member of a team
Ability to work effectively in a culturally diverse organisation.
Uphold Aga Khan Foundation Values always
Must be Committed to Safeguarding and Promoting the Welfare of Children and Vulnerable Adults and Expects all Staff and Partners to Share this Commitment