Overview

Impala is a warehousing and logistics company for metals, minerals, and coal. Impala has around 25 operational locations, and is active in more than 20 countries. 

Trafigura is owned by around 600 of its 4,300 employees who work in 66 offices in 38 countries around the world. Trafigura has achieved substantial growth over recent years, growing revenue from USD12 billion in 2003 to USD180.7 billion in 2018. The Group has been connecting its customers to the global economy for more than two decades, growing prosperity by advancing trade.

*LIIM

Main Purpose

• Coordinate all import and export shipments for Impala Terminals Tanzania Limited. (20%)
• Manage all communications with key customers for the entity, ensuring timely updates and reports are being sent on a daily basis. (20%)
• Ensuring all shipping information including extra charges are correctly updated on the ERP system in time (Navitrans). This includes but not limited to generating SPs and Credit memos to stakeholders.
• Coordinating with the operations and warehousing team to ensure inbound and outbound operations are undertaken within the stipulated time frame and with no short shipments. (10%)
• Empty containers management is done correctly with zero detention and demurrage charges being accrued. (10%)
• Ensure daily, weekly and monthly shipment reports including statistics and KPI presentations are sent on time and accurately. (10%)
• Stakeholder relationships are maintained on a regular basis this includes but not limited to shipping lines, clearing agents, transport hauliers, port authorities and customers. (10%)
• Supervise the administrative functions of day to day operations including but not limited to procurement, KPI performance evaluation and any other function that is assigned by your line manager. (10%)
• Coordinate all import and export shipments for Impala Terminals Tanzania Limited. (20%)
• Manage all communications with key customers for the entity, ensuring timely updates and reports are being sent on a daily basis. (20%)
• Ensuring all shipping information including extra charges are correctly updated on the ERP system in time (Navitrans). This includes but not limited to generating SPs and Credit memos to stakeholders.
• Coordinating with the operations and warehousing team to ensure inbound and outbound operations are undertaken within the stipulated time frame and with no short shipments. (10%)
• Empty containers management is done correctly with zero detention and demurrage charges being accrued. (10%)
• Ensure daily, weekly and monthly shipment reports including statistics and KPI presentations are sent on time and accurately. (10%)
• Stakeholder relationships are maintained on a regular basis this includes but not limited to shipping lines, clearing agents, transport hauliers, port authorities and customers. (10%)
• Supervise the administrative functions of day to day operations including but not limited to procurement, KPI performance evaluation and any other function that is assigned by your line manager. (10%)

Key Responsibilities

• Collect all operational data and compile required report.
• Manage the shipping and tracking team and ensure each member has a job description and the performance is evaluated continuously.
• Ensure that all reports are accurate, up to date and sent in time.
• Confirm availability of the cargo according to the allocation.
• Confirm feasibility of a booking according to the stuffing instructions to the shipping desk.
• Maintain proper communication with the shipping desk, clients, data, warehousing and the operations team
• Maintain a clean, neat and orderly work area.
• Respect and comply with Impala Terminals’ HSEQ policies and procedures
• Coordinate all administrative functions involved in operations and shipping. This includes but not limited to procurement, supplier payments, KPI evaluations and invoicing.

Knowledge Skills and Abilities

• Initiative to work independently.
• Warehouse operation and shipping knowledge
• Team management experience
• Computer competency (MS Office – Excel, Word, PowerPoint and Outlook)
• Data entry, management, and reporting.

Key Relationships

• IWLT Warehouse Manager
• Data and Operations Supervisor
• Ground Operations team
• Shipping desk 
• External Stakeholders – C&F, Port Authorities, Customs and Surveyors