Job Description

FRONT OFFICE /HR ASSISTANT (1) POSITION

Medical Teams International TZ

Department of HR & Administration
Reports to Direct: HR Officer Technical: NA
Location Kasulu or Field Office, with occasional travel to field locations
Work Days & Hours Monday-Friday, 40-45 hours/week, occasional weekends and public holidays
Supervises Direct: Cleaner/Cook (office) Technical: NA

MTI Calling

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

JOB SUMMARY

Responsible for overseeing front office including assisting visitors, managing phones and handling mail. Assists HR Department and other departments upon request and directly manages Office Cleaner.

JOB RESPONSIBILITIES

Welcome visitors and direct to appropriate offices
Operate telephone switchboard as needed.
Support HR Department on a regular basis regarding recruitment tasks, appointments, management of HR documents and other clerical duties
Support spot checks of HR Office on staff attendance and adherence to MTI regulations on health facility level
Assist all departments with admin related tasks upon request including copying, filing, arranging meetings, taking minutes, etc.
Responsible for ensuring meal preparation and cleanliness of facilities and premises
Handle and prioritize all correspondence
Oversee toner and paper requirements for printer and arrange maintenance as needed
Manage office stationary supply and place orders on time to avoid running out of stock
Support departments in organising internal and external events including invitations, venue set up, catering, accommodation etc.
Update contacts and directories as needed
Ensure cleanliness of facility by supervising Office Cleaner/Cook and ensure maintenance needs are raised to the Logistics Department
Ensure direct reports have clear objectives, receive mentorship and participate in capacity building opportunities
Conduct performance evaluations and enforce disciplinary procedures as per MTI policy
Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
Other duties as assigned

EDUCATION, LICENSES, & CERTIFICATIONS

Diploma in Secretarial Studies, Office Management or equivalent is required

EXPERIENCE

2 years of front office work experience is required
Experience working with INGOs is an added advantage

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

Knowledge of reception activities and secretarial procedures

SKILLS

Skilled in administrative tasks and highly organized
Skilled in liaising with vendors
Skilled at using Microsoft Word, Excel and Outlook
Good interpersonal and communication skills, with a strong command of written and spoken English

ABILITIES

Ability quickly adapt to provide prompt service to visitors
Friendly and welcoming attitude
Ability to maintain detailed records with high accuracy
Ability to hold staff accountable to work responsibilities, MTI protocol and ethical standards
Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS

This position requires occasional travel to health facilities located in remote areas with very basic living conditions.

APPLICATION DEADLINE: 10^th September 2020. 5.00PM.

Application Procedure:

Interested applicants who meet the criteria should email their Application letter and CV ONLY saved as your name (Surname FirstName) in PDF or Word ONLY with subject as ‘’Front Office/HR Assistant” including 3 work related referees to; recruitmenttz@medicalteams.org
Indicate your Salary expectation/ current or previous salary/Notice Period; at the bottom of your CV
INDICATE CLEARLY IN THE SUBJECT LINE: Front Office/HR Assistant.