Pathfinder Overview

Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward.

Global Awards Manager

Location: Watertown, MA, Washington, DC, remote in the US, or based in any Pathfinder office globally

Summary: 

The Global Award Manager manages the contractual and performance functions of a global awards portfolio, ensuring adherence to Pathfinder and donor standards, policies and regulations. They train Grants Management Specialists to design, administer, and monitor grants to local organizations. They develop and revise manuals. The Global Award Manager stays abreast of changes in donor rules and regulations and disseminates information globally.

Key Job Outcomes: 

• Subaward Administration Oversight: Oversees the administration of subcontracts and subagreements including determination of subaward mechanism, developing subaward templates, subaward modifications, and subaward closeout;
• Grant Program Oversight: Provides backstop support to Grants Management Specialists in country offices. Provides surge support to Grants Management Specialists as needed including preparing for audit. Consulted on corrective action plan concerning grants management;
• Grant Making Process: Supports Grants Management Specialists in designing project-specific grants manuals. Documents and shares best practices in the entire grant making process, including review of proposals, the selection process, and review of grantee financial documents. Closes out large grant programs. Develops and issues timely grants to the partner NGOS based on the budget and ensures cost effective implementation of program;
• Award Administration: Serves as official liaison with donor contracts representative. Negotiates prime awards with donor/prime awardee. Drafts and submits approval requests;
• Compliance: Monitors terms of agreements of awards for compliance. Ensures that Pathfinder and donor rules and regulations on grants management are properly followed and adhered to.
• Development of NGOs: Supports Grants Management Specialists in preparation to build and develop capacity of NGOs in specific areas.
• Local Partner Support: Implements quality controls and functional program management and performance evaluation. Provides training and development opportunities where needed. Develops and implements training modules about attaining financial sustainability and ensuring checks and balances. Supports the leadership of local partner organizations to maintain high operating standards, and ensure accountability.
• Project Management and Participation: Leads, manages or participates in cross-functional project teams.

Minimally Required Job-Specific Competencies:

• Grant Making Process: Advanced knowledge of the grant-making process, including procedures, tools, roles and responsibilities.
• Financial Analysis and Reporting: Ability in analyzing financial documents, projections, expenditures, and accrual.
• NGO: Advanced knowledge of NGOs operations generally.
• USAID and non-USG Subawards: Advanced skills in managing USAID and non-USG subawards, including fixed price and cost reimbursable mechanisms under both assistance and acquisition.
• Award Administration: Ability to negotiate and manage USAID and non-USG prime awards, and correspond with donor contracts representative.
• Training and Development: Ability to develop and deliver training and information sessions to Grants Management Specialists, US partners, and local subawardees.
• Compliance: Advanced knowledge of donor rules and regulations under both assistance and acquisition mechanisms. Ability to exercise critical thinking and strategically advise Pathfinders on creative solutions to barriers imposed by donor rules and regulations.

Minimally Required Organizational Competencies:

• Software Applications: Advanced knowledge of MS Office products, including MS Word, Excel, Outlook, and PowerPoint
• Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services, including program strategies and indicators.
• Passion for Sexual and Reproductive Health Services: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
• Languages: Advanced writing and speaking skills in the English language.
• Passion for Sexual and Reproductive Health: Advanced understanding and commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices
• Influencing: Proven ability to influence others at all levels within the organization.
• Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision.
• Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
• Matrix Management: Ability to thrive in a matrixed organization.
• Confidentiality: Ability to handle sensitive and confidential information in a discreet and professional manner.

Required Education, Training, and Experience:

• Bachelor’s degree in Business, Finance, Accounting, or related field, or a combination of education and experience that yields the required competencies
• 7 years’ experience in grants/contracts administration and financial management

Other Information:

• Travel required (at least 10%)
• Uses cellular and desk phone; laptop or desktop computer