Overview

Jhpiego is an international non-profit health organization affiliated with the Johns Hopkins University. For more than 45 years now, Jhpiego has empowered front-line health workers by designing and implementing effective, low-cost, hands-on solutions to strengthen the delivery of health care services for women and their families. By putting evidence-based health innovations into everyday practice, Jhpiego works to break down barriers to high-quality health care for the world’s most vulnerable populations. Jhpiego, implementing a number of projects in Tanzania, wishes to recruit a Grants Officer for Sauti Project.

Grants Officer [one position based in Tabora]

Position Overview:

The Grants Officer (GO) will be responsible for oversight and management of the subgrants under Jhpiego/Tanzania’s SAUTI program. S/he advises and assists in the design, development, and oversight of the sub-grants management policies, procedures, and practices. Provides guidance and interpretation of grants policy for program staff as well as grantees, Assist the Grants manager to analyze and evaluates grant applications, and awards to ensure adherence to grants management policies and donor requirements and analyzes budget estimates for reasonableness and consistency, He/she will be required to travel to the field to conduct compliance visits.

Responsibilities:

• Work with the Grants Manager, Regional Program manager and other technical staff to oversee the process of selecting subgrantees for award. This will include conducting pre-award assessment assessments to determine the responsibility of prospective subgrantees and providing feedback to the applicants as directed by the Grants manager
• Make determinations of risk profiles of prospective grantees and recommend appropriate approaches to mitigate the risks identified
• Provide technical assistance to staff and grantees on administrative policies and procedures for grants management such as;
  • Jhpiego grants management policies and procedures
  • Interpretation of donor Rules and regulations
  • NGOAct
• Review monthly Financial Reports where each sub grantee submits GL and related transaction, Invoice and expenditure report.
• Monitor expenditure against the budget and provide recommendations for budget alignment, review variance analysis and recommend actions to be taken.
• Maintain a comprehensive timetable for sub grant financial reviews
• Oversee accuracy, presentation and timeliness of all grant financial reports, ensuring reconciliation to Jhpiego accounts system
• Build capacity of partner’s organization in the areas of grants management, budgeting, procurements and compliance
• Conduct site visits to selected grantee organizations to directly observe project implementation, provide project management support, train on USAID rules and regulations
• In collaboration with Grants Manager Maintain and update specific project and related correspondence files, tracking and status sheets, and databases.
• In collaboration with Grants Manager Collect and maintain complete documentation of submission/transmittal of reports that are specific to grants under prime awards,
  • Inventory of property in grantees’ custody
  • VAT reports of grantees
  • Audit reports of grantees
  • Other deliverables (programmatic and financial) of grantees

In collaboration with Grants Manager Conduct investigations to resolve contractual issues/problems/disputes arising from grants and make

• recommendations to the Finance and Operations Director and Chief of Party for resolution.
• Assume other duties as assigned.

Required Qualifications

• Undergraduate degree in Accounting
• CPA/ACCA or equivalent is an added advantage
• Minimum of five (3) years of post-qualification experience in grants management position in a reputable NGO or development agency.

Skills and competencies

• Communication and interpersonal skills – Strong written and oral communication skills.
• Excellent interpersonal skills and ability to deal with staff at all levels
• Tax Knowledge – In depth knowledge of Tanzania income tax regulations
• Understanding of USAID rules and regulations
• Supervisory skills-Ability to Mentor and train other Finance staff
• Knowledge of the Microsoft office suite
• Knowledge of sub awards and mandatory award requirements

Jhpiego offers a competitive package selected candidates in line with salary history, academic qualifications and relevant experience.

How to Apply

To apply please indicate the position title on the envelope or subject line of your e-mail, i.e. Application for Grants Officer. All applications should also include an up-to-date CV with three contactable professional references, a cover letter and your salary history.

The application should be addressed to:

Send the application through email at: SautiTZApplications@jhpiego.org

Please note that only shortlisted candidates will be contacted.
The closing date for applications is two weeks after the first appearance of this advert.

Caution to the applicants:

There have been some bogus adverts online that require candidates to apply through some email addresses of public domains e,g, Yahoo, Gmail, Hotmail, etc. Kindly note: SautiTZApplications@jhpiego.org is the address to use all the time. Please ignore any of those adverts. We also don’t charge any application fee nor entertain any meetings or telephone calls. If shortlisted, you will get an official call from our office and receive the required steps. If you suspect any wrong – doing kindly write to the Director of Human Resource, through inquiries.tz@jhpiego.org.