OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSU) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures ,rules and regulations on all administrative and human resources  matters and transactions in the context of an enterprise resource Planning (ERP) system..

 

PURPOSE OF THE POSITION

Provide administrative human resources support to the WHO country office, the IVE programme and other substantive unit teams at the WHO country office in Nigeria, verify that all operations related to recruitment processing, job identification, contract extensions or renewals, among others, are correct and in accordance with the WHO Staff Rules and Manual.

 

DESCRIPTION OF DUTIES

• The incumbent will be responsible for the following duties:
• Meet the administrative and operational requirements inherent in all formalities for the selection and recruitment of staff members holding fixed-term or short-term appointments in the professional and General Service categories, including the drafting of vacancy announcements; advise and assist technical staff in preparing selection submissions for approval; ensure that all arrangements for interviews and testing of potential personnel are properly made; oversee the recruitment process and the selection process.
• Carry out pre-recruitment and integration formalities in a timely manner and in accordance with rules and regulations.
• Review job descriptions for new, vacant or revised positions against existing job descriptions; Determine changes to job descriptions, bringing major changes to the attention of the Human Resources Manager. Review requests for reclassification of Posts in the General Service category and prepare the required background documentation for the human resources officer to take action.
• Serve as the focal point for staff training and development activities and programmes, initiating and coordinating training, guidance and briefings for staff serving at the WHO country office in Nigeria.
• Update information on all staff members, as well as information on types of appointments and duty stations on a monthly basis to ensure accuracy of information.6.
• Initiate timely human resources action plans for reassignments, redeployments, redundancies and extensions of short-term appointments and fixed-term appointments at least three months before the expiry date of the appointment, ensuring that staff performance appraisal reports are prepared and that medical advice on suitability is received in a timely manner.
• Ensure the issuance of administrative documents, such as identification cards. Assist all staff in completing BSTF and ASITF training, and maintain the roster of staff at the UN clinic. Performs all other related duties and responsibilities as required by the service.

 

REQUIRED QUALIFICATIONS

 

Education

Essential

a bachelor's degree in business administration, public administration or human resources management.

Desirable

A postgraduate degree in business administration or human resources management

 

Experience

Essential

at least one year of experience in human resources management.

Desirable

Work experience at WHO or other work experience would be an asset.

 

Use of Language Skills

Essential

an excellent knowledge of English.

Desirable

Working knowledge of local languages, knowledge of French or another UN language.

 

Functional Knowledge and Skills

• An ability to be familiar with WHO rules, regulations and procedures, particularly in the area of recruitment. Computer literacy, particularly mastery of MS Word, MS Excel and skills in the Global Management System environment and in reporting.

 

• An ability to build and maintain good relationships with people of different nationalities at different levels.

 

WHO Competencies

1. Foster integration and teamwork
2. Respect and promote individual and cultural differences
3. Communicate credibly and effectively
4. Producing results
5. Moving forward in a changing environment

 

Other Skills (e.g. IT)

Knowledge of office automation software.

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French.

 

 

REMUNERATION

Remuneration comprises an annual base salary starting at  81,225 schillings (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

 

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered