Background:

The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world, providing relief, rehabilitation, and post-conflict reconstruction support to victims of oppression and violent conflict. IRC has worked for over seven decades and today is involved in over 25 conflict zones in the world. We address both the immediate, life-saving needs of conflict-affected people in an emergency and the reconstruction needs in post-conflict societies. IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve. The IRC is an international agency with offices in London, New York, and Geneva.

For over half a century, Tanzania has been a country of asylum, hosting one of the largest refugee populations in Africa. Currently, the country hosts approximately 311,000 Burundian and Congolese refugees, many of whom arrived over the last 2 years as the crisis in Burundi increased. To date, refugees continue to arrive in the region expressing multiple reasons and needs.

Within this context, IRC provides protection and basic assistance in the areas of child and youth protection and development, community-based rehabilitation for persons with disabilities and special needs, gender-based violence / women’s protection and empowerment, livelihoods, mental health services and primary health care, both at border posts for the Burundian new arrivals and in refugee camps in the Kigoma region. IRC seeks to recruit qualified, energetic and committed HR Officer who will be based in Kibondo district – Kigoma region

Key responsibilities

• a. Ensure the implementation of the Policies and Procedures and provide day-to-day administrative support to IRC Kibondo office and staff.
  
  
• b. Ensure availability of sufficient office stationary & consumable supplies for both office and expat houses for the latter. Control (including budget) and monitor use of office supplies in collaboration with Supply Chain Department
  
  
• c. Responsible for office equipment usage (photocopiers, printers, duplicating machine etc.) and report any breakdown to HR Manager
  
  
• d. Ensure the tracking and updating staff database including Annual leave, ED’s, Annual Leave allowance, training and Time sheets are completed, submitted and documented
  
  
• e. Ensure a proper central filing & tracking system of documents as per IRC filling system. Assist in ensuring statutory deductions and its remittance are done according to appropriate laws, includes submission to TRA [PAYE & Payroll levy], NSSF [employer & employee contribution] and any other deductions as per governing laws
  
  
• f. Ensure all new staff have the social security registration and Bank account number and supervise the process by making sure that the necessary application forms are completed/ filled
  
  
• g. To support the HR Manager in the compilation of monthly and weekly HR reports
  
  
• h. Supervise Office Attendants, and Cleaners to ensure the office and expat staff houses environment is clean and ready in time for usage and accommodation –and presentable as per IRC requirement.
  
  
• i. Ensure time and efforts forms are prepared and distributed to staff in a timely manner. Ensure time sheets are checked and filed and payroll completed as per finance department instructions
  
  
• j. Assist the HR Manager in processing and tracking National Staff employment contracts, job applications and other necessary recruitment documents including JDs, certificates, and references
  
  
• k. Support the HR Manager in regard to work permits, visa and other forms of registration
  
  
• l. Support the HR Manager in facilitating the orientation of new staff on policies and procedures.
  
  
• m. Advise the HR Manager on general staff issues, i.e. Training need, staffing level for National staff as well as Incentive staff.
  
  
• n. Support HR Manager in the recruitment process for refugee (incentive) staff and participate in general recruitment as assigned by the supervisor [from advertising, shortlisting, interviewing and hiring as required and to national staff where requested
  
  
• o. Assist the HR Manager with performance management evaluation tracking for staff when due.
  
  
• p. BVA operator for all office and administrative lines and develop a spending plan for these lines to ensure timely spending of the budget lines.
  
  
• q. Ensure staff compound, office/expat houses internet, DSTV is tracked and paid in time.
  
  
• r. Support the HR Manager in coordinating administrative support for visitors and expat staff coming into Kibondo (arrangement of accommodation, communication and welfare and record all technical support visits for reporting donor)
  
  

Requirements:

a) Degree or advanced Diploma in Administration, Human Resources management or equivalent qualification.

b) Proven two years’ experience in office related duties or human resources duties with good command of English and Kiswahili.

c) Must have computer skill and be able to work under pressure;

How to apply:

Applications for the position must include:

i. A cover letter illustrating your suitability for the position against the listed requirements.

ii. Detailed curriculum vitae showing contact address, email, and day-time mobile phone number(s) and three (3) referees, ONE being your last employer.

iii. ONLY copies of academic and professional certificates.

iv. The subject line should contain position title on the subject line: Human Resources Officer - Kibondo

All applications should be sent to tz-recruitment@rescue.org

Applications will be considered valid if sent/received before 1700hrs Wednesday, August 22th, 2018. Please note that only short-listed applicants meeting the above requirements will be contacted. Qualified women are strongly encouraged to apply.