To manage office procurement activities; purchase orders/requests, purchases and manage office supplies stock as per given instructions, procedures and company policies.
Main Duties:
Handling office purchases.
Ordering and Manage office supplies
Control inventory of office supplies and expenditure
Review and action office supply requisitions
Manage office stationaries
Coordinate with equipment supervisor for necessary supplies and maintenance in the warehouse
Procure competitive suppliers proforma invoices in every purchase and present to general manager for matching and obtaining affordable price
Ensure all purchases are made through correct LPO and comparative Proforma Invoices and the same to be shared with general manager – terminals for review and approval
Ensure staff requests are attended promptly
Ensure close contact/correspondences with your manager
Provide feedback and updates to staff and management on purchase requests made
Prepare and provide purchase and supplies reports to general manager-terminals
Maintain records of daily procurement processes and share when needed
Present expenses report to account and finance team for reconciliation
Control suppliers’ chargeable rates and ensure favorable charges rates for the company
Responsible for costs and profits inherent to position
Ensure procurement activities are handled with honest and trustworthy manner
Manage your own performance daily and be ready to be evaluated on ongoing performance
Manage all purchases invoices and documentations
Manage purchases and supplies files and ensure safe custody
Other Special Requirements:
Advanced Diploma or Bachelor degree in procurement or related field of study
Practical experience in procurement roles
High Level of Computer Literate
Microsoft Package (Word, Excel, Power point,)
Microsoft E-mail & Outlook program
Knowledge of special computer programs/software’s relevant to Procurement processes
High Level Communications & Interpersonal skills
Excellent attention to detail and accuracy in data verification.
Effective communication skills for liaising with vendors and internal stakeholders.
Ability to prioritize tasks and manage time effectively to ensure timely invoice processing.