Purpose

Oversees the provision of integrated range of services in logistics in an effective service platform for Tanzania Country office and provides professional advice in the subject areas.

Engagement

Oversee quality service delivery against needs, anticipate delivery challenges to ensure service continuity and communicate to stakeholders to ensure programme objectives are achieved.

Delivery

Ensure the management of stakeholder relationships and assess effectiveness of business/programme, systems and procedures ensuring quality and consistency.

Country Office Logistics Management

The Logistics Officer will work in accordance with the Logistics procedures and guidelines defined in the Kit log V3:5

Activity 1: Supply chain management

To ensure that the order follow-up is filled and dispatched to the different departments
To consolidate the monthly mission orders and submit by 5^th of the following month
To ensure procurements (quality/price/procedures) for the Country Office
To supervise the stock management (storage conditions, stock reports, stock control measures, expiry dates e.t.c.)
To monitor the deliveries to the departments/program

Activity 2: Equipment, Inventory and fleet management

To supervise the allocation and the use of the equipment and maintain asset register; the installation, maintenance and repairing of the equipment and the country office’s equipment list is filled and updated.
To supervise the use and the maintenance of the mission generators including fuel consumption, regular service and reporting.
To supervise Action Against Hunger vehicle fleet planning:
Verify the maintenance planning of the fleet
Verify the weekly schedules as per program and support plans,
Verify the motor cost follow-up – Ensure administrative checking (Insurances, documentation…)
Ensure refuel of the cars in collaboration with the drivers
Prepare and update fuel reports for cars and generators using Action Against Hunger’s standard formats
Follow up fleet maintenance and ensure all services are done on time and keep copies of invoices in the vehicle file
Update fuel card reports, fuel stock reports Follow up on costs and prepare the monthly motor cost and forward it to the Finance Administrator and Logistics Advisor by 5th of every month.
Ensure all vehicles have the minimum standard tools and first aid kits
Verify that logbooks are filled in appropriately by drivers
Ensure that all vehicles are fitted with the proper spare parts and for minor services that we have the spare parts in stock
Receive the material to be handed over and make sign the temporary allocation form for reception and clearance
Ensure installation, maintenance and repair of the equipment

Activity 4: Rehabilitation and maintenance

To monitor the construction, rehabilitation and maintenance of all the structures.
To represent Action Against Hunger for non-technical aspects on the country office related to logistics

Activity 5: Management of Mission Security

In charge of the information collection and context analysis in collaboration Security Advisor
To elaborate and submit the mission security plan to Security Advisor for review and approval
To follow-up the implementation of the security rules and procedures in the country office

Activity 7: Storage and transport management

Responsible for the correct physical stock management (ensure proper storage conditions such as cleanliness, ventilation…report expiry dates…)
Follow-up with special attention expiry date of drugs & food, and warn the concerned department two months before expiry date
Ensures that stock management follows kit log 3.5, and mainly that stock release orders, stock cards, stock follow up (SFU) and other documents and/or tools are used and are systematically up to date.
Arrange deliveries to the departments/missions/program according to their needs
Ensure proper identification of all arrival/departure material (quantity, quality, and delivery).
Prepare all cargo and shipping documents (delivery Note, packing list etc.) to be transported to the field and collect the documentation signed for reception from the field
Prepare and submit the monthly stock report by 5th of each month for to the Logistic Technical Advisor.
Follow up weekly stocks and share and up to date stock report to all mission managers on weekly basis.

Internal & External relationship

Internal

Technical Coordinator: Logistics Advisor: technical reporting exchange of information and collaboration on
Logistics matters
Heads of Departments: exchange of information and collaboration on recruitment, training and, if need be, on team management problems
Others Programme Managers: exchange of information and coordination (integrated approach)

External

Local governmental and non-governmental partners: exchange of information, coordination, training, supervision, influence on choice of technical options
Local medical authorities: exchange of information, coordination, influence on choice of technical options
Local representatives of international aid organisations: exchange of information

REPORTING RESPONSIBILITIES

Reporting responsibilities: Logistic Monthly Reports

POSITION REQUIREMENTS

QUALIFICATIONS

Min. BSc degree in Business Administration, Procurement and supply, Logistic or related studies
Basic knowledge of and interpretation of the Tanzanian Procurement, labour, taxation laws

SKILLS & EXPERIENCE

ESSENTIAL

Excellent analytical and writing skills.
Problem Solver.
Compatibility for both independent and team work.
Persuasive and confident communicator, able to deal with senior colleagues throughout the organisation.
Persistence and assertiveness combined with tact and diplomacy
3 -5 years’ experience in similar position
Demonstrated flexibility and or adaptability.
Excellent organizational and planning skills
Good management and representation skills.
Good interpersonal skills
Strong leadership skills
Ability to work in a high-pressured environment

PREFERRED

Good knowledge of IT applications including accounting software. Knowledge of SAGA will be an added advantage.
Working experience in international humanitarian organization is desirable
Ability to work in a remote/basic environment with limitations in terms of movement, etc.
Registration with professional procurement bodies.

How to Apply:

Applicants to send their applications through email address: hrrecruitment@tz-actionagainsthunger.org and the dead line is 16th March 2023