STRATEGIS INSURANCE TANZANIA LIMITED

EMPLOYMENT OPPORTUNITY

Position: Pa/Administrative Executive

Department: HR and Administration Department Division: Expected appointment date: Immediately Location: Dar es Salaam

JOB PURPOSE

The Personal Assistant / Administrative Executive provides high-level administrative and organizational support to senior management and supports the implementation of effective administrative systems by delivering the human resources and administrative assistance required for the efficient management of an insurance business. This role ensures consistency, cohesion, and the smooth operation of the Company by managing daily administrative functions, including scheduling, correspondence, meeting coordination, and accurate record-keeping, while maintaining the highest standards of confidentiality and professionalism at all times.

Key Responsibilities

Personal Assistant Duties

• Manage executive calendars, schedules, meetings, travel and accommodations.
• Prepare reports, presentations and briefing materials.
• Handle confidential information and act as liaison between the executive and stakeholders.

Procurement & Vendor Management

• Follow procurement procedures: obtain quotations, prepare LPOs, verify deliveries and ensure compliance.
• Process supplier invoices, match with LPOs/delivery notes and facilitate timely payments.
• Manage petty cash and imprest accounts; maintain accurate records.
• Monitor and maintain office stationery including stock checks and timely reorders.

Office Operations & Maintenance

• Maintain a clean, organized and pleasant office environment.
• Ensure office equipment, furniture and vehicles are properly serviced and maintained.
• Track business licenses, road licenses, insurance policies and ensure timely renewals.
• Ensure OSHA compliance, including training, certifications and record-keeping.

Transport & Travel Management

• Manage company BOLT and UBER services for eligible employees, monitoring usage and preventing abuse.
• Arrange travel itineraries, accommodations and travel imprests efficiently and cost-effectively.

Event & Budget Support

• Assist in planning, coordinating and executing official functions, workshops and internal events.
• Support preparation of the Administration department’s annual budget and expenditure monitoring.

Reception & General Support

• Assist reception with calls, visitor management and front desk support when required.
• Perform any other related duties assigned by management.

Education Including specialized training

• Bachelor degree in Business Administration or equivalent.

Work Experience

• At least three years experience.

Key Attributes

• Excellent verbal and written communication skills.
• Strong attention to detail, effective follow-up abilities, sound judgment, and the ability to remain calm and patient in challenging situations.
• Exceptional interpersonal and listening skills.
• Highly organized individual.
• Highly effective and efficient in meeting commitments and achieving results.
• Enthusiastic, dedicated, and hardworking.
• Honest, reliable, and demonstrates high levels of integrity
• Proficient in Microsoft Office applications, including Word, Excel, Access, PowerPoint, Outlook, and Publisher.

Mode of Application

All applications should have names of three official referees with their contact details. Applications accompanied by professionally prepared CVs, copies of all supporting documents along with a recent passport size photograph should be submitted not later than 25 December 2025 to the following address.

We are an equal-opportunity employer. Persons with disabilities are highly encouraged to apply.

Head of Human Resource and Administration
Strategis Insurance Tanzania Limited
P. O. Box 7893
Dar es Salaam
Tanzania

E-mail: hr@strategis.co.tz

Or delivered to:

Strategis Insurance Tanzania Limited
Ground Floor, Masaki Ikon Building
Plot no. 1520, Bains Avenue, Masaki, Msasani Peninsular

Note: Only shortlisted candidates will be contacted.