Procurement Officer

Organization Background

The Benjamin William Mkapa Foundation (BMF) is a non-profit Trust, established in 2006 with the vision towards healthy lives and well-being for all, in Tanzania and the rest of Africa. Its strategic mission is to innovate sustainable and resilient health and related system solutions for equitable health outcomes. BMF’s Vision and Mission can be achieved through an empowered workforce, which is self-motivated, committed to growth and integrity, and one who seeks excellence in execution. BMF seeks innovative, self-driven, dynamic, and competent qualified candidates to fill the vacancy below.

Position Details

• Job Title: Procurement Officer
• Department: Chief Executive Office
• Section: Procurement
• Reports To: Chief Executive Officer
• Supervises: None

Key Responsibilities

1. Management of Procurement Process

• Oversee bids submission period and respond to vendors’ inquiries during the procurement process.
• Make contacts with selected vendors and consultants and initiate the execution of contracts with them.
• Notify unsuccessful applicants giving appropriate feedback of why they were not selected to maintain goodwill with the vendors.
• Ensure compliance with BMF and donor procurement policies and regulations.
• Maintain a list or register of all contracts awarded.

2. Contract Management

• Facilitate the procurement processes in adherence to BMF procurement Policies and procedures, including segregation of duties across staff in procurement, storage, and distribution for internal controls.
• Prepare tendering documents, contract documents, and issue approved contract documents.
• Support the functioning of the tender board and implement the decisions of the tender board, acting as a secretary to the Tender Board.
• Preparation of contracts entered between BMF and respective service providers in close collaboration with the Institutional Legal Advisor.
• Support and review policies and their compliance.

3. Administration Support

• Prepare periodic reports as required and guided by the Foundation policies and procedures, including weekly, monthly, quarterly, semi-annual, and annual reports.
• Maintain all necessary files with regards to procurement and the register of all Contracts awarded.
• Support the internal and external audit exercise, including follow-up of audit observations, recommendations, and directives from the Management and the Board of Trustees.

4. Annual Procurement Plan

• Prepare Annual Procurement Plan (APP) for the procurement of services, consultancy, non-consultancy, and goods and works.
• Ensure the implementation of the annual procurement plan.
• Prepare monthly and quarterly reports on the implementation of the annual procurement plan.
• Perform any other duties as may be assigned.

Academic and Professional Qualifications

• Bachelor’s degree in Materials Management, Logistics, Business Administration, or an equivalent field.
• Relevant Professional Certification from the Procurement & Supplies Professional and Technicians Board (PSPTB).
• Minimum of 5 years of experience in procurement or a related field.

Mode of Application

Interested candidates should fill out the Application Form – Procurement Officer through the link provided in the official notice. Kindly attach the required documents as stated in the application form.

Application deadline: Tuesday, 21st July 2026.

BMF is an equal opportunity employer, and we value diversity. BMF is committed to the principles of safeguarding in the workplace and will not tolerate any form of abuse, wherever it occurs or whoever is responsible. In the event of any abuse, you may report by submitting your complains via http://whistleblow.mkapafoundation.or.tz/.

Released by: Chief Executive Officer, Benjamin William Mkapa Foundation, 9th July 2026