NLGM seeks to employ Procurement Officer Technician based at Shanta Mine (NLGM) Songwe Tanzania. This role reports to Procurement Superintendent and the role holder will be accountable to provide a material supply service in respect of expediting Purchase orders to site, expediting goods delivered from freight forwarders to ensure they reach site according to stipulated lag times deliver in accordance with NLGM health and safety standards and procedures. This is a permanent role, with the work roster being (6) weeks on and (3) weeks off.
The role holder has the following accountabilities and authorities:
Prepare bids, technical specifications, and contractual agreements.
Issuing inquiries to supplier and finalize the adjudication for approval
Ensures the timely delivery of quality goods at the lowest possible cost:
Conducts a comparative analysis on supplier prices.
Participates in the selection of suppliers based on a criterion
Complies with the Company (SMCL) purchasing procedures and regulations
Reviews and evaluates the performance of the suppliers
Processes the necessary clearance documents in collaboration of freight agent
Closely liaising with the clearing agents
Ensures the proper management of procurement department operations in the absence of the Head of department:
Carries out all necessary procurement activities
Ensures the proper processing of assigned customer orders
Verifies quantification of orders
Verifies that the required order is within the agreed budget
Coordinates the Sales and Dispatch officers when processing the orders
Assist stores in getting the delivery invoice from the service provider and forwarded to accounts for action.
Filing all Purchase orders raised in respective PO number and obtaining acknowledgment of receipt of order from the supplier.
Perform any other tasks as assigned by the Procurement manager in daily bases.
Maintain purchasing reports and prepare purchasing statistics for month end reporting.
Monitor Supplier performance and lead times and liaise with Inventory Controller with regards to changes to Min/Max levels if required
Obtain a delivery date from the Supplier and recording of such information on the expecting reports
Expedite overdue orders from the Suppliers and record the correct revised delivery dates.
Notify the Freight Forwarder on order picking arrangement and expedite goods to be collected and dispatched to site and track all the necessary documents for record keeping.
Liaise with Supplier, Freight Forwarder at country of origin as well as country of destination to ensure that all documentation required for issues are in order
Obtain all documentation relevant to the container and keep on file until the container is received on site.
Expedite container from Port of dispatch to Port of destination and then to site
Expedite issues with the relevant parties and ensure that goods are released from port of destination within two weeks of receipt.
Keep a record of all reasons for delay at Port of destination and take corrective action when required.
Liaise with stores for immediate off-loading of the goods once arrived on site to avoid standby charges and container warfare.
Keep the expediting report up date
Provide all delivery information to the end user relating to any changes on delivery schedules
Daily communication and information flow between the warehouse section and the freight forwarders, transporters, customs and involved agencies
Keep record of all containers and ensure containers are uplifted on a regular basis. Control all demurrage costs involved with containers.
Recommend the purchase of containers when circumstance require
Escalating and communication of delivery issues to management.
Relationships with Suppliers and Customers:
Communicate with supplier on purchase queries and provide advice where possible.
Resolve queries from internal and external sources.
Inform originators of Purchase requisitions of the arrival of the respective orders on site.
Liaise with all concerned parties to ensure that containers are de-stuffed regularly.
Visit Freight Forwarder companies on a regular basis to ensure that no unnecessary delays/costs are being incurred.
Complying with Company health and safety standards and procedures.
Ability to analyze problems and strategize for better solutions
Ability to negotiate, establish, and administer contracts
Excellent verbal and written communication skills
Ability to multitask, prioritize, and manage time efficiently
Accurate and precise attention to detail
Ability to work well with management and staff at all levels
Goal-oriented, organized team player.
Tertiary qualification in Purchasing/Supply Chain.
Must be in possession of a Tanzanian driver’s license
Must be registered with Procurement and Supplies Professionals and Technicians Board (PSPTB)
3 Years working experience in purchasing operations, as Buyer and expeditor. Dynamic knowledge and understanding of the Supply chain, Freight Forwarding, destination inspection, and the Mining environment.
Experience in computerized Inventory management and purchasing techniques
High level of computer skill (MS Word, Excel, PowerPoint and outlook).
How to Apply
Send all CV’s/Resume’s to: Human Resources Manager, Shanta Mining Company Limited, Songwe, P.O.Box 79408, Dar es Salaam. EMAIL: Recruitment@shantagoldltd.com Please forward applications before 15th April, 2019.