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About this job
Procurement Management
Develop the annual and monthly Procurement Plan for goods, works, and services in consultation with the reporting manager, focusing on:
Timely delivery of procured services
Obtaining best value for money
Utilizing buying power leverage
Ensuring timely availability of materials, equipment, spares, and engineering utilities as requested by respective user departments
Maintain records of goods ordered and received, ensuring that all procurement documentation is appropriately filed
Prepare payment and cash flow forecasts for imports and local purchases based on payment terms
Advise internal customers on the appropriate procurement process to be followed
Manage the tender process in adherence to the Procurement Policy
Relationship Management
Develop and maintain constructive and cooperative working relationships with suppliers, colleagues, and management to ensure business continuity
Facilitate supplier meetings to discuss procurement processes, identify bottlenecks, and address queries/concerns raised
Work across service providers to achieve value through maximized savings benefits, reduced duplications, and negotiate fixed contractual agreements
Administer contract performance, including delivery, renewal, warranty, damages, and insurance
Conduct efficient and collaborative procurements that are corporately compliant and result in high-value commercial outcomes
Maintain an updated database of suppliers
Budget Management
Develop the annual procurement budget based on operational and financial targets for the Supply Chain
Monitor the operating budget to ensure expenditure is aligned with budget allocations and address budget variances with the reporting manager
Authorize expenses as per approval matrix or delegation of authority
Record Keeping
Work closely with the Warehouse and Logistics Manager to maintain accurate records of receipts and ensure timely processing of GRNs
Keep records of all procurement activities for both local and imported items, ensuring an updated record of price changes is maintained
Work with the Commercial Officer [Inbound] to ensure LCs and Cost sheets are prepared correctly and timely
Introduce a proper filing system for easy access and retrieval of records
Manage Supply Chain KPI Dashboard
Work with the reporting manager to create a KPIs dashboard for the supply chain department and perform monthly updates/reporting
People Management
Participate in the recruitment of subordinates in collaboration with management and the Human Resources Department
Manage the performance of direct reports, ensuring agreement of annual goals, measuring performance against agreed goals, and addressing areas of non-performance
Manage staff development and identify training interventions to support career development
Input into the development of succession plans for the department in consultation with management
Coach and mentor team members to foster personal growth and teamwork
Approve leave, subsistence, and travel expenses as per approval matrix
Requirements
Degree in Procurement, Supply Chain, Business Administration, Economics, Engineering, Management, Transport and Logistics, or a related field. A master’s degree and prior experience in SAP S/4 Hana is an added advantage
PSPTB certification is mandatory
General work experience: 8 years; Specific to the position: Minimum 4 years in an executive position
Solid understanding of supply chain management principles and related regulations in the context of Tanzania
High energy, personal presence, and maturity; demonstrated ability to innovate and support change
Excellent communication, analytical, problem-solving, and planning & organizing skills
Good interpersonal skills with the ability to communicate and work effectively across teams internally and externally
Excellent personal organizational skills with the ability to multitask, prioritize, and meet tight deadlines
Listening skills, ability to understand people's backgrounds and motives, ability to identify issues, formulate opinions, make conclusions and recommendations, and show pride in work and achievements
Ability to use independent judgment and manage and impart confidential information
Develop the annual and monthly Procurement Plan for goods, works, and services in consultation with the reporting manager, focusing on:
Timely delivery of procured services
Obtaining best value for money
Utilizing buying power leverage
Ensuring timely availability of materials, equipment, spares, and engineering utilities as requested by respective user departments
Maintain records of goods ordered and received, ensuring that all procurement documentation is appropriately filed
Prepare payment and cash flow forecasts for imports and local purchases based on payment terms
Advise internal customers on the appropriate procurement process to be followed
Manage the tender process in adherence to the Procurement Policy
Relationship Management
Develop and maintain constructive and cooperative working relationships with suppliers, colleagues, and management to ensure business continuity
Facilitate supplier meetings to discuss procurement processes, identify bottlenecks, and address queries/concerns raised
Work across service providers to achieve value through maximized savings benefits, reduced duplications, and negotiate fixed contractual agreements
Administer contract performance, including delivery, renewal, warranty, damages, and insurance
Conduct efficient and collaborative procurements that are corporately compliant and result in high-value commercial outcomes
Maintain an updated database of suppliers
Budget Management
Develop the annual procurement budget based on operational and financial targets for the Supply Chain
Monitor the operating budget to ensure expenditure is aligned with budget allocations and address budget variances with the reporting manager
Authorize expenses as per approval matrix or delegation of authority
Record Keeping
Work closely with the Warehouse and Logistics Manager to maintain accurate records of receipts and ensure timely processing of GRNs
Keep records of all procurement activities for both local and imported items, ensuring an updated record of price changes is maintained
Work with the Commercial Officer [Inbound] to ensure LCs and Cost sheets are prepared correctly and timely
Introduce a proper filing system for easy access and retrieval of records
Manage Supply Chain KPI Dashboard
Work with the reporting manager to create a KPIs dashboard for the supply chain department and perform monthly updates/reporting
People Management
Participate in the recruitment of subordinates in collaboration with management and the Human Resources Department
Manage the performance of direct reports, ensuring agreement of annual goals, measuring performance against agreed goals, and addressing areas of non-performance
Manage staff development and identify training interventions to support career development
Input into the development of succession plans for the department in consultation with management
Coach and mentor team members to foster personal growth and teamwork
Approve leave, subsistence, and travel expenses as per approval matrix
Requirements
Degree in Procurement, Supply Chain, Business Administration, Economics, Engineering, Management, Transport and Logistics, or a related field. A master’s degree and prior experience in SAP S/4 Hana is an added advantage
PSPTB certification is mandatory
General work experience: 8 years; Specific to the position: Minimum 4 years in an executive position
Solid understanding of supply chain management principles and related regulations in the context of Tanzania
High energy, personal presence, and maturity; demonstrated ability to innovate and support change
Excellent communication, analytical, problem-solving, and planning & organizing skills
Good interpersonal skills with the ability to communicate and work effectively across teams internally and externally
Excellent personal organizational skills with the ability to multitask, prioritize, and meet tight deadlines
Listening skills, ability to understand people's backgrounds and motives, ability to identify issues, formulate opinions, make conclusions and recommendations, and show pride in work and achievements
Ability to use independent judgment and manage and impart confidential information