Job Description
Only Tanzanian nationals can apply or those authorized to work in Tanzania
The initial contract for 3 months, renewal subject to satisfactory performance and availability of funds
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Head of UNESCO Dar es Salaam Office and the direct supervision of the Finance and Administrative Officer, the incumbent provides a series of finance and administrative support services to the UNESCO National office in Dar es Salaam and in compliance with UNESCO Rules and Regulations.
The administrative assistant will undertake the following responsibilities:
- Compile, verify, and maintain records of transactions and Office administrative activities. Process payments; check that documents are complete, correct, and compliant with the rules, regulations, and procedures;
- Ensure that the accounting records and corresponding justifications are complete and properly filed;
- Assist in preparation of the budget, check completeness, accuracy, and compliance of documentation;
- Assist staff members and their dependents by processing requests for visas, identity cards, driving licenses, and other necessary personnel-related documents in accordance with the requirements of the organization and the host country.
- Assist in the recruitment process activities of the office;
- Make arrangements for shipment and receipt of office and project supplies and equipment and household effects, including customs clearance;
- Assist on the preparation of purchase orders, contracts, meetings and follow up;
- Maintain and monitor stock levels of various supply items;
- Liaise with companies and the host country’s administration;
- Follow up air tickets purchase and payments, prepare travel authorizations and assemble information pertinent to the purpose of travel; track security certificates;
- Assist in the allocation of office and planning moves; nafasi za kazi
- Monitor the work of the cleaning staff to ensure the work undertaken by them meets the standards in the contract specification.
COMPETENCIES (Core / Managerial)
Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
Education
- Completed Secondary Education.
Work Experience
- Minimum 3 years of relevant work in administration and finance within UN or international organizations.
Languages
• Excellent/very good knowledge of English and Swahili
Skills and competencies
- Excellent interpersonal and communication skills.
- Good IT skills and good knowledge of standard office software packages (MS Word, Excel, etc).
- Good analytical and problem-solving skills.
- Initiative, service-oriented, and discretion.
- Proven ability to work efficiently, under pressure, and in a multi-cultural environment.
- Flexibility to adjust to different work schedules and priorities.
DESIRABLE QUALIFICATIONS
Education
- Bachelors Degree in Finance, Administration or others related fields
Skills and Competencies.
- Knowledge of UN rules and regulations.
BENEFITS AND ENTITLEMENTS
The remuneration is at SB2 Level Peg 3 - TZS 2,023,158 monthly including pension and medical benefits