Key Responsibilities:
This role is primarily responsible for the HR + administrative support needed by the coalition, as well as providing training and coaching on HR + administrative skills to coalition members. Please see www.thesmallthings.org/ffct for more details on the coalition project.Administrative Support, HR + Operations (40%)
- Oversee registration of the coalition as an independent entity in Tanzania when necessary
- Implement operational systems, processes and policies
- Oversee all aspects of HR function and ensure all personnel files are updated with current employee information, CVs and performance review documentation
- Make sure the staff health insurance is active and up to date
- Supervise the office routine and hygiene
- Work with advocates on organization compliance (visa, case, HR and legal matters)
- Compile weekly Monday minutes
- Manage staff calendar
- Enter staff objectives into excel and share with all the staff
- Operate office equipment and maintain necessary office services
- Appraisal timeline management and distribution of forms
- Assist with hiring and recruitment of staff ajira
- Oversee committees and address
- Assist executive director as needed
Training + Specialist Work (60%)
- Spend 2 days per week travelling to different sites to consult on HR + administrative support
- Spend 1 day per week providing training/consultancy at the hub site to organizations looking for HR or administrative support, as needed
- Work with Capacity Building Coordinator and Coalition Manager to create HR + Administrative toolkits
Required Candidate Qualifications
- HR or administrative background and relevant experience
- Fluent spoken and good written English
- Comfortable using Google Drive and Google Docs/Word and Google Sheets/Excel
- Extensive cross-cultural experience
- Able to handle conflict and mediate between groups with competing needs