Finance Assistant

Mission and objectives

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Context

The United Nations Population Fund (UNFPA) is the lead United Nations Agency delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. Our mandate is grounded and fully aligned with the 1994 Programme of Action of the International Conference on Population and Development (ICPD) and the Sustainable Development Goals (SDGs) of the 2030 Agenda for Sustainable Development. UNFPA joins hands with the Government of the United Republic of Tanzania to realize its development goals as set out in Vision 2025 – guided by the Third Five-Year Development Plan (FYDP III), 2021/22-2025/26 – that is characterized by high-quality livelihoods, good governance, a well-educated and learning society, and a competitive economy capable of sustainable growth and shared benefits in support of the realization of the Sustainable Development Agenda by 2030. UNFPA, in support of this vision, is committed to assisting the Government of the United Republic of Tanzania in crucial areas and to promoting essential drivers of development to facilitate the achievement of national and global development goals. The incumbent will ensure an efficient and effective functioning of the finance records systems to support programme and office management, and contribute to build a strong country office knowledge base.

Task description

Under the overall guidance of the UNFPA Representative and direct supervision of the Operations Manager/Finance analyst, The UN Volunteer will perform the following functions: Assist with Value Added Tax (VAT) claim management (Account 14056):

• Compile matrices of all payments made with VAT;
• Prepares Tax Invoices originals and copies and any other related supporting documents as required by TRA;
• Prepare letters for TRA VAT claim submission;
• Consolidate all the required documents for final submission as required by TRA;
• Follows up on VAT refunds and communicate accordingly;
• Prepare VAT reconciliations (GL versus what is expected from TRA). Supports financial documents custodianship:
nafasi za kazi
• File payment vouchers, purchase orders and related supporting documents;
• File Travel expenses claims/F-10 both hard copies and soft copies;
• Support preparation of supporting documents during Audits, if any. Assist online filling management- Aodocs & iDocs:
• Upload new Aodocs payment requests when required;
• Review the Aodocs request and input necessary payment information (i.e Requisition, Purchase Order and Voucher details);
• Ensure all payment vouchers are filed through Aodocs;
• Reconcile the Aodocs uploads Versus Quantum Voucher payments;
• Ensure all operations documents are uploaded in Aodocs;
• Ensure documents are properly categorized (i.e Finance, Admin, Asset, Procurement, ICT etc);
• Ensure operations files are updated on a regular basis. Support office supplies and stationery management:
• Issue stationery as requested;
• Reports on the status of stationery for replenishment;
• Check and replace printer and photocopier toners/cartridge as required;
• Reports on the status of cartridge for replacement.
• Perform any other duties as may be assigned by the supervisor.