Finance Manager

Position: FINANCE MANAGER

Project: AFYA KWANZA

Location: MDH HEAD OFFICE, DAR ES SALAAM

Reports to: SENIOR FINANCE MANAGER

Job Summary

Reporting to the Senior Finance Manager, this is a hand on position and the incumbent is responsible for the smooth operations of the finance department, and the provision of effective financial management service. S/he is responsible for the preparation of all Organization financial statements both for management and for external use (donors). The Finance Manager works in full compliance with all applicable donor rules and regulations and the country’s laws. Timely and accurate Finance reports to both Management and Donors. S/he also supervises Accountant Officers.

Duties and Responsibilities

• Assisting the Senior Finance Manager on an overall day to day effectiveness of finance functions, and the management of monthly accounting circle and routines of both, the field offices and the head office.
• Examine financial data and reports for accuracy and compliance with policies and procedures. Includes special donor reports like PROMIS Expenditure Analysis, DATIM Expenditure reporting, etc.
• Ensure the application of sound financial management by ensuring that there is a proper coding system to track budget and expenditures; developing and reviewing the chart of accounts to meet organization and donor financial and accounting requirements.
• Develop and implement accurate Project Funds management strategies.
• Assist the Senior Finance Manager in the development of budgets and implement budgetary management strategies, ensuring that project activities budgets are properly coded and properly reflected in the accounting system through coding. Expenses are properly tracked and managed against the budget.
• Ensuring that commitments/financial obligations are properly tracked and paid for within the stipulated deadlines.
• Assisting Project managers in program decision making and planning by analyzing the financial aspects of the various projects/grants so that managers can determine the best use of limited resources.
• Assist the Senior Finance Manager in auditing (internal auditing, external auditing, and special audits) and in meeting compliance issues raised by donors, government, SOPs, and other contractual obligations.
• To ensure that timesheets and Level of Efforts are properly calculated and charged.
• To ensure year-end processes are properly carried out accrued and prepayment schedules are produced and reconciled with the trial balance/financial statements, year-end adjustments are performed and financial statements are prepared based on the generally accepted accounting principles.
• Ensure all pre-audit activities are completed accordingly i.e. preparation of Fund Accountability Statement, Audit file is opened and include all documents, all Finance files are properly kept, maintained and no file is missing during any review or audit. Give full support to the Auditors during Financial audits by retrieving the documents and responding to audit queries timely.
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• Ensure Fixed Asset Register is up to date and verifications are done annually.
• Ensure timely submission of quality and monthly financial reports i.e PMM reports, Liquidation report, Accrual report, Expenditure analysis report, and all other reports which will be assigned.
• Building capacity to the staff on compliance with various donor rules and regulations including local and international.
• Ensure there is good cash flow and that the program has sufficient funds in the bank account, Tigo Pesa, and petty cash for various program activities. Fund drawdown to the PMS should be done on time. Weekly financial updates and projections should be done on all projects and ensure they support the program's weekly activities.
• Ensure fund reconciliation is done on weekly basis for all projects and agreed to the bank reconciliation and bank account balance.
• Ensure MDH is working within Budget for all projects. Proactively drive cost-cutting measures within the projects.
• To supervise the Accountant Officers.
• To do any other work-related duty as assigned by the Senior Finance Manager/DOF/COO/CEO.

Requirements. Education, work experience, and skills

• University Degree in Finance, Business Management or Accounting
• Professional qualification such as CPA or equivalent and registration with NBAA with experience in accounting and financial management is an added advantage
• At least 5 years’ experience in a Managerial role in accounting/ financial administration
• Proven expertise in International Public Sector Accounting Standards (IPSAS) and International Financial Reporting Standards (IFRS)
• Proven expertise in overseeing the management of donor grants for a complex donor-funded development programme and developing budgets
• A developing project, personnel, and administrative budgets and work plan
• Ensure compliance with the laws, regulations, agreements, contracts, and requirements of the government and donors
• Monitoring project expenditure and make appropriate recommendations
• Preparing financial reports
• Skilled in financial administration, bookkeeping, and accounting processes including the use of accounting software
• Ability to work independently, as well as part of a dynamic team
• Excellent interpersonal and high-level communication skills to interact with various stakeholders (local and international)
• Self-starter, with strong multi-tasking and problem-solving skills
• Must be very dependable, focused, accurate and detail-oriented
• Must be honest and trustworthy, able to maintain confidentiality in financial and employees/vendor records, respectful and depicts sound work ethics
• Excellent writing and speaking skills in English and Swahili
• Knowledge of non-profit accounting principles, analytical skills, and close attention to detail
• Knowledge of and experience in the public health sector will be a distinct advantage.
• Advanced computer literacy in Excel, Word, Powerpoint & Outlook
• Willingness to travel to health facilities for activities related to the Programme from time to time