Head of Admin

Overview

Role:

Mode of Work:

Main Duties and Responsibilities:

• Provide updates on new administrative issues by Ministry of Foreign Affairs.
• Ensure that administrative systems are current and updated and that process descriptions exist for all relevant administrative tasks.
• Ensure that staff are informed about changes in administrative procedures and trained when relevant.
• Manage providers of outsourced services for the chancellery and residences and keep updated overview.
• Maintain physical and digital employment and service contracts and including inventory list for the chancellery.
• Payroll control and pension management.

• nafasi za kaziKeep policies, rules, regulations current and updated.
• Keep updated, interpret and inform changes in local labour laws.
• Manage staff benefits.
• Manage and assist in the recruitment process of local staff, incl. trainees.
• Focal person for coordinating performance reviews, staff development and training.

• Troubleshoot and provide general assistance to staff on IT and computer-related matters incl. maintenance and procurement as per the approved plan.

Knowledge, Skills, and experience:

• First degree in office management, business administration, general management, human resources or related field.
• At least 3 years of relevant work experience.
• Flair for IT systems plus excellent knowledge of computer applications.
• Knowledge of office management, solid organizational skills, and familiarity with HR functions and labour legislation.
• Excellent interpersonal and team-building skills.
• Effective time management and organizational skills.
• Attention to detail and high level of accuracy.
• Effective verbal, listening and communication skills.
• Fluent in English and good knowledge of Kiswahili

MODE OF APPLICATION:

Deadline: 24th February 2020. The expected start date is 1st April 2020 or soonest possible thereafter.
Only successful candidates will be contacted by the Embassy.