Human Resources Assistant

Position: Human Resources Assistant
Reporting Line: Human Resources Manager
Work Station: Arusha

About the Company

Maternity Africa is a Christian-based not-for-profit organization dedicated to providing fistula treatment and quality maternity care for marginalized women throughout Tanzania. We focus on clinical excellence and embody love, kindness, and compassion regardless of race, religion, or ethnicity. The organization operates from Kivulini Maternity Centre near Arusha in Northern Tanzania.

About the Role

The Human Resources Assistant provides general support to employees, ensuring smooth day-to-day HR operations and administrative tasks. This role focuses on improving continuity, efficiency, and effectiveness of HR processes and responsibilities.

Role Responsibilities:

• Perform day-to-day operational and administrative tasks in Human Resources.
• Supervise work/activities in the departments under Human Resources.
• Conduct reference checks on new employees and volunteers.
• Prepare employment contracts upon appointment of staff, ensuring an effective contract planning mechanism.
• Ensure all staff conduct exit interviews and follow up on final dues payment.
• Assist in conducting employee surveys regarding various aspects of employment and job satisfaction.
• Track resources allocated to employees, such as keys and uniforms.
• Ensure timely orientation plans for new staff and document retention.
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• Obtain correct work permits and visas for foreign employees/volunteers and keep them updated.
• Maintain an efficient filing system for Personnel, Recruitment files, etc.
• Monitor staff leave status and update the leave database regularly.
• Inform line managers about contract renewals/expiries in a timely manner.
• Maintain confidentiality of all staff records and ensure secure storage.
• Liaise with IT for technical support regarding the HR database.
• Pull reports on employee attendance and review trends.
• Review monthly rosters to ensure compliance with work/employment guidelines.
• Collaborate with the HR Manager to enhance HR processes, strategies, and ideas.

Qualifications and Skills Required:

• Diploma in Human Resources Management or Public Administration.
• Excellent communication and interpersonal relationship skills.
• Proactive and commendable organizational skills.
• Knowledge of Tanzanian employment laws and guidelines.
• Eager and willing to learn.

Application Guidelines:

All interested candidates should send their qualifications, credential certificates, a cover letter, and a curriculum vitae to recruitment@maternityafrica.org by 31st January, 2026.

Disclaimer:

Maternity Africa does not request any money or fees during its recruitment process.