Job Description
BRAC is an award-winning international non-governmental development organisation, with the vision of a world free from all forms of exploitation and discrimination, where everyone has the opportunity to realize their potential. BRAC is a leader in developing and implementing cost-effective, evidence-based programmes to assist poor and disadvantaged communities in low-income countries, including in conflictprone and post-disaster settings. It is an organisation of and for the people of the Global South, pioneering new development and social enterprise approaches to equip communities to achieve prosperity. As well as being the world's biggest NGO by number of staff and people directly reached, BRAC has regularly been ranked the number one NGO in the world by the Geneva-based NGO Advisor, an independent organisation committed to highlighting innovation, impact and governance in the non-profit sector. BRAC retained the top spot in 2020 among the top 500 NGOs for the fifth consecutive year.
BRAC was founded in Bangladesh in 1972 by Sir Fazle Hasan Abed. It started its first programme outside of Bangladesh in Afghanistan in 2002, and has since reached millions of people in 11 countries in Asia and Africa. BRAC has a holistic approach to development that uses a wide array of programmes and social enterprises, including in microfinance, education, health, agriculture, gender and human rights. BRAC believes that every person has inherent potential, and when an enabling environment is created and that potential is unleashed, even the poorest can become agents of positive change in their own lives, for their families and their communities.
BRAC Maendeleo Tanzania is part of a leading development organization that started its operations in 2006 in Tanzania, focusing on thematic areas of Agriculture, Youth and Women Empowerment, Food
Security and Livelihood
About the Programme
In 2022, the Mastercard Foundation in partnership with BRAC International (BI) will be announcing an initiative that will create a positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.
There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which has been further amplified by the global pandemic. Through this partnership, scalable economic development approaches will be delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.
BRAC International will implement an integrated and holistic model to address the various life cycles of a young woman living in poverty, ensuring she is able to transition safely from adolescence to adulthood. She will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency and build a fulfilling and productive livelihood.
BRAC International is seeking applications from competent, dynamic and self-motivated individuals to fill the following position in BRAC Maendeleo Tanzania
- Office Assistant (AD# MCFBMT-2220)
This position is responsible to support AIM project operations, administration and HR work. The desired personnel will have ability to comprehend and process instructions, and able to communicate in a clear and concise manner.
RESPONSIBILITIES
- Managing project filing at the Country Head Office and regional office, and ensures all soft and hardcopy documents are clean, up to date and organized. This will include updating all the paperwork and document maintenance
- Handle communication flows between Country Head Office and regional offices. Responsible to convey information to regional office on potential visitors and ensuring visits schedules are secured and communicated on time
- Perform project secretarial work including, but not limited to, printing, typing, photocopying, proofreading, scanning and delivering documents.
- Attend project related internal and external meetings to actively take notes and ensuring all follow ups agreed during the meetings are executed on time. This will include reminding project team on agreed action points that require attention
- Actively following/exploring news, networking events, new trends, social media platforms and government policies related to project thematic areas and update project lead if there is a particular area of interest to engage ajira
- Regularly check in with field teams to gather and document operational, admin and HR related challenges/concerns and proactively channel those to relevant project team members, keeping programme manager always in the loop
- Support HR processes and procedures including, but not limited to, shortlisting, communication to candidates, preparation and filing of documents etc
- Handle project related office visitors and/or respond to basic questions related to project when required. Part of this will involve escorting project visitors to field/sites
- Assist to organize events, meetings or trainings by ensuring all appointments are confirmed and communicated, all participants receive instructions and documentations on time, all logistics and venues are confirmed and any follow ups are documented
Safeguarding Responsibilities:
- Read, understand, practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
- Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
EDUCATIONAL REQUIREMENTS
Holder of a diploma or bachelor degree in HRM, Procurement & Logistics, social sciences, Administration or related field from a recognized University/Institution. Secretarial service and hospitality skills are an added advantage.
SKILLS AND COMPETENCIES
- Positive attitude
- Good communication skills
- Warm personality with excellent Interpersonal skills
- Good Customer service skills
- Time Keeping and outgoing individual
EXPERIENCE REQUIREMENTS
- At least 1-year experience as an office/project assistant in an NGO sector
- Strong communication skills
- Computer literate
- Experience with document and database management
- Experience or genuine desire working in development sector particularly with projects that support girls and women
- Ability to process and act on instructions quickly and act to get results fast
- Ability to simplify complex information to a layperson understanding
EMPLOYMENT TYPE: CONTRACTUAL
SALARY: Negotiable
If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:
Candidate needs to email their CV with a letter of interest mentioning educational grades, years of experience, current and expected salary at: bimcf.tanzania@brac.net
Please mention the name of the position and AD# ………………. in the subject bar.
Only complete applications will be accepted and shortlisted candidates will be contacted.
Application deadline:10th March 2023
BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.
BRAC is an equal opportunities employer