Personal Secretaries

Overview

Orascom Construction and Engineering Co. (T) Ltd. is a Tanzanian Company dealing with civil works, building contractor, decorations, timber works and other related activities situated in Dar es salaam, Ruangwa-Lindi and Dodoma.

The Company has various vacant posts of which qualified Tanzanians are invited to apply.

Key Responsibilities

• Welcome all visitors and ensure that they sign the visitors book.
• Ensure that all visitors are correctly referred and attended in a professional manner and ensure that the reception desk is managed at all times.
• Answer/redirect telephone calls, taking messages, receive/assist visitors and ensure communication is maintained at all times.
• Keep the reception area tidy and welcoming during office hours.
• Monitor the official stamp usage to avoid personal usage.
• Acknowledge receipt of all incoming mails, register the same and channel to responsible official for action.
• Organize and maintain conference room
• Coordinate meeting preparation.
• Ensure office and kitchen supplies are available.
• Coordinate cleanliness and organization of office premises and surroundings.
• Oversees the use and maintenance of the office equipment including the photocopier, printer to ensure that they are in working order and any default is reported.
• Oversees proper running of utilities for the office such as electricity, v/ater and proper function of telephone and internet
• Coordinate receipt and del ivery of mails and courier services.
• Maintains and update staff attendance register.
• Carry out other secretarial duties as assigned by the Superiors. 

Qualifications and Requirements:

• Form IV or above
• Must have certificate in Secretarial activities from recognized Institution
• At least 3 Years experience.
• Proficiency in MS Office windows
• Hands-on experience with office machines (e.g. printers, photocopiers, scanners etc)
• Excellent time management skills and ability to multi-task and prioritize work
• Excellent written and verbal communication skills
• A creative mind with an ability to suggest improvements

Applications are to be addressed to:

The Managing Director,
Orascom Construction and Engineering Co. (T) Ltd,
Tancot House, 01st Floor, Room No. 121,Pamba Rd/ Sokoine Drive,
P.O.Box 11121,
Dar es salaam

Deadline for Submission is on 15^th May 2020