Procurement Officer

Position Summary: The Procurement Officer is responsible for all purchasing functions, including evaluating and qualifying Suppliers/vendors; placing and tracking orders; ensuring timely and accurate delivery of goods; soliciting and analyzing quotes.  

Duties and Responsibilities

• Establish and or renew maintenance contracts for all the project equipment and ensure that these contracts are timely implemented;
• Develop supply base, providing vendor listing for the supply of goods and services
• Solicit for quotations for the project’s supplies/equipment requirements both locally and internationally;
• Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation
• Conduct purchasing functions in accordance with approved policies; Evaluate supplier’s performance; Preparation, review, and clearance of documentation (evaluations, requests for awards, purchase orders and contracts for services)
• Negotiate terms and conditions of purchase to ensure efficient and timely delivery of service;
• Establish re-order levels in liaison with departmental heads;
• Maintain an update of prices for the project’s common purchases/supplies
• Maintain stock records of procured items
• Compile and maintain a schedule for placed orders status and ensuring that purchase orders have been dispatched;
• Follow up supplier’s payments;
• Compile and maintain approved supplier’s log for both local and international suppliers;
• Follow up customs clearance and arrange warehousing, delivery, and clearance;
• Carry out any other duties that may be assigned.

PERSON SPECIFICATIONS:

• The candidate must possess a minimum of a Bachelor’s Degree in Business Administration or any other related qualifications and Registered by Procurement and Supplies professional and Technician Board (PSPTB) and 3 years related experience in purchasing, and logistics management;
• Possession of professional qualification will be an added advantage;
• Experience in bio-medical procurement is an added advantage;
• Good communication skills;
• Knowledge of purchasing procedures;
• Strong computer skills with knowledge of supplies and stock management;
• Ability to make judgment and decisions in accordance with the established policies and procedures;
• Highly organized, detail-oriented and self-motivated;
• Ability to prioritize and handle multiple tasks simultaneously;

APPLICATION INSTRUCTIONS:   Addressed to: Senior Administrator, Baylor College of Medicine Children’s Foundation – Tanzania P.O. Box 2663 Mbeya, Tanzania (FOR MBEYA POSITIONS) P.O BOX 5208 Mwanza, Tanzania (FOR MWANZA POSITIONS) Or hr@baylortanzania.or.tz Deadline for application is 9th May 2018