Job Description
DUTIES AND RESPONSIBILITIES:
i. Assist in the preparation and updating of the procurement plans in respect of procurement of goods, works or consultancy services;
ii. Assist in preparation of bidding documents (including technical specification and selection criteria) for issuance to bidders;
iii. Assist in issuing bidding documents to bidders and preparation of clarifications and/or addenda to queries raised by bidders;
iv. Assist in the coordination of evaluation of tenders including quotations for procurement works and goods or consultancy services;
v. Assist in providing inputs to bid evaluation and review of bid evaluation reports prior to submission to the Tender Board for approval of award recommendations;
vi. Assist in organizing Public Tender opening and preparation of minutes of tender opening session;
vii. Assist in ensuring that bids and performance securities are kept in safe custody;
viii. Assist in ensuring that records of procurement proceedings are properly maintained;
ix. Assist in maintenance of proper records of goods received, their quality and quantity, compliance with contract specifications and proper accounts of receipts;
x. Assist in the establishment of internal controls to ensure appropriate use of all consumables and ensure periodic replenishment of the consumables; and
xi. Perform other duties as may be assigned by the Head of Procurement Management Unit.
QUALIFICATION AND EXPERIENCE:
i. A holder of a Degree or equivalent either in Economics, Finance, Materials or Supplies from a recognized Institutions;
ii. Masters degree will be an added advantage; and
iii. Must be registered by the Procurement and Supplies Professionals and Technicians Board (PSPTB) (CSP or equivalent qualifications);