Procurement Officer

OBJECTIVES OF THE PROGRAMME

Country Administrative Support Units (CSUs) have been established in the organizational structure to assist managers and staff in fully discharging their responsibilities in the Global Management Information System (GSM) environment and to ensure compliance with institutional policies,procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource planning (ERP)system.

DESCRIPTION OF DUTIES

• Advises the head of the WHO country office for informed decision-making on procurement transactions;
• Coordinates the preparation and submission of procurement plans by the various organizational groups of the budget center;
• Prepares and monitors the implementation of the procurement plan ensuring that objectives and priorities are met and on track;
• Evaluates requests from technical units and partners and advises on compliance with the Organization's rules and regulations;
• Administers procurement resources and ensures the consistent and efficient use of standard procurement procedures;
• Maintains the database of pre-qualified and evaluated suppliers;
• Maintains and monitors the overall activities of procurement, logistics and contracting services for the office by using the Oracle system in gsm oracle and other purchasing tools, including business intelligence (BI), and providing reports,data and statistics;
• Provides advice to unit/program managers and managers and staff on procurement,logistics and contractual services;
• Ensures the smooth running of purchasing operations, including the ordering and delivery of goods and services;
• Maintains regular contact with the Contracting and Procurement Unit (SPC) of the Regional Office and follows up on decisions taken by the Contract Review Board (CRC);
• Tracks the shipment of ordered items with shipping companies and liaises with local authorities for tax exemption and timely customs clearance of goods;
• Provides the secretariat of the local procurement committee;
• Analyzes and/or evaluates supplier performance with other designated personnel; and
• Performs other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: A first-level university degree in business administration, public administration, management or a related field
Desirable: A postgraduate degree in business administration, public administration,management or a related field.

Experience

Essential: At least one (1) year of experience, some of which in an international context, in the field of procurement and logistics services for a program. Experience inthe use of corporate resource planning systems or similar software packages
Desirable:

Skills

• Strong purchasing and budgeting knowledge and skills.
• Concrete skills in the implementation of service operations and purchasing processes.
• Strong skills in the use of corporate resource planning systems or similar software packages.
ajira
• Strong computer skills in office applications, including Excel, Power Point and Word.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French.

REMUNERATION

Remuneration comprises an annual base salary starting at  81,225 schillings (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.