Procurement Officer

DEADLINE FOR APPLICATIONS

Applications must be submitted by Sunday, February 5th, 2023 (11:59 PM CET)

The United Nations World Food Programme (WFP) , a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.  

To learn more about WFP, visit our website: https://www.wfp.org/ and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN US?

• WFP is a 2020 Nobel Peace Prize Laureate %
• WFP offers a highly inclusive, diverse and multicultural working environment 
• WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities 
• A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
• We offer attractive compensation package (please refer to Terms and Conditions section) 

ORGANIZATIONAL CONTEXT

Assisting almost 100 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience. WFP partners with governments, other international organizations and UN agencies, the private sector, and more than 1,000 national and international NGOs in its operations to provide food assistance and tackle the underlying causes of hunger.

The WFP Country Strategic Plan 2022-2027 seeks to ensure that vulnerable populations achieve climate-resilient livelihoods and improved food security and nutrition through sustained smallholder access to markets, enhanced value chains, and sustainable management of natural resources. This objective will be achieved by supporting smallholder men and women producers to diversify livelihoods, reduce post-harvest loss, and improve access to information, technologies, and markets.

THE ROLE

The Unit is looking into recruiting a Procurement Officer reporting to the Head of Supply Chain, the candidate will manage, lead on and provide expert advice and oversight to procurement operations at the Country Office, partnering with the key supply chain functions, such as logistics, to ensure an integrated supply chain approach to meeting the food assistance needs of beneficiaries.

KEY ACCOUNTABILITIES (not all-inclusive)

• Design a procurement strategy for buying food commodities from traders and smallholder farmers (SHF) and goods & services to ensure smooth operations in Tanzania and neighboring countries.
• Consolidate and analyze data from which to inform Country sourcing strategies or plan specialist procurement initiatives that support effective and cost-optimizing purchase decisions.
• Provide oversight, guidance, and support to the Country Offices procurement team to implement best practice procurement policies and procedures, ensuring a strategic and proactive approach to procurement in compliance with wider WFP policies, standards, and regulations.
• Support the head of supply chain in the implementation of the supply chain strategy, lead and participate in actions of national capacity strengthening in line with the Country Strategic Plan and manage operational activities for a Country Office (e.g. issue tenders, evaluate offers and negotiate/award contracts), to ensure successful procurement of food and non-food commodities or services.
• Consolidate and analyze data to inform Country Office sourcing strategies or plan specialist procurement initiatives that support effective and cost-optimizing purchase decisions, whether from traditional suppliers or off-takers.
• Maintain a pool of reliable suppliers for all procurement items; identify, develop and maintain strong relationships with all relevant suppliers and vendors to enable WFP to maximize the value of the service delivered.
• Manage and coordinate effective relationships with inspection and superintendent firms to ensure quality control, specification conformity, volume assessment, monitoring, and verification of deliveries.
• Work in close collaboration with cross-functional counterparts including regional bureaus (Johannesburg and Nairobi) and HQ procurement to align procurement activities and promote an integrated supply-chain approach to food assistance.
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• Provide active support to cash-based transfer (CBT) activities by identifying and contracting retail stores, where needed.
• Coordinate and prepare accurate and timely reports of procurement activities to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
• Manage the procurement team ensuring appropriate development and enabling high performance.
• Build capacity of WFP staff and external partners to take a strategic and proactive approach to the procurement of food and NFI and services e.g., through coaching, mentoring and provision of training sessions, etc.
• Contribute to preparedness actions, providing technical recommendations and guidance and monitor the management of procurement specific risks.
• Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
• Perform other duties as assigned.

STANDARD MINIMUM QUALIFICATIONS

Education:

Advanced University degree in Supply Chain, Procurement and Logistics, Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional relevant work experience and/or training/courses.

Language:

International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language).

Experience:

5 years or more of postgraduate professional experience in a relevant field of work, specifically in procurement and supply chain management, with a background and interest in humanitarian development.

MORE ABOUT YOU

You have:

• Experience communicating and coordinating with UN agencies/ large international conglomerates.
• Experience working with food commodity markets (incl. experience with freight markets) as well as goods and services needed in support of WFP’s Operations and its related market intelligence.
• Experience working with vendors.
• Experience with budgeting, pipelines and related issues in WFP Corporate Systems.

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

• Leads by Example with Integrity - Lives the WFP values and shows humanity and integrity by role modelling care for others
• Drives Results and Delivers on Commitments - Delivers on commitments and adapts readily to change
• Fosters Inclusive and Collaborative Teamwork - Is inclusive and collaborative, and contributes to a culture of learning and personal growth
• Applies Strategic Thinking - Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things
• Builds and Maintains Sustainable Partnerships - Builds and nurtures  external partnerships and collaborates with partners to deliver common objectives

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

TERMS AND CONDITIONS 

This is an International Professional position and candidates must be a national of a country other than the country of assignment. Mobility is and continues to be, a core contractual requirement in WFP. The selected candidate will be employed on a fixed term as well as a rotational contract with a probationary period of one year.

WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days' annual leave, home leave, an education grant for dependent children, pension plan and medical insurance. For more details, please visit icsc.un.org.

The selected candidate will be required to relocate to Tanzania, Dar Es Salaam to take up this assignment. 

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
• Once your profile is completed, please apply, and submit your application
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at wfprecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.