Procurement Officer – Warehouse and Property Log

Position Title: Procurement Officer – Warehouse and Property Log (1 position)

Reports to: Regional Procurement and Supply Chain Manager  

Employment Type: Full-time 

Job Location: Dar es Salaam 

Travel: Up to 10% in intervention districts outside of job location 

Overall Job Function: 

The Procurement Officer – Warehouse and Property Log is accountable for the overall warehouse  operation, which receives, stores, moves and ships supplies, stock and materials & assets to and/or from  the warehouse and ICAP offices. With safety, efficiency, and customer service being priorities, s/he  manages the overall operation and ensures the safe and effective storage and distribution of  supplies/goods on time and without damage. S/he develops and implements both short- and long-term  warehouse planning. 

Specific Responsibilities and Duties: 

• Prepare monthly warehouse reports for supplies shipped and received at the warehouse,  ensuring that all damages or problems are recorded and accounted for. 
• Coordinates stock movements reports from all ICAP regional stores, (IN/OUT status report,  dead stock report, re allocation stock report etc.) 
• Develop, implement, and enforce material-handling policies/procedures, and regulatory  compliance procedures including for medical items in line with legislation requirement in  Tanzania. 
• Determine compliance with laws, regulations, and/or standards and complete appropriate  documentation as required. 
• Maintain accurate and up-to-date inventory records and ensure that inventory reports are  prepared and distributed to the program leads as required and report to supervisor of any  capacity or inventory problems. 
• Ensure stock is maintained and rotated properly and regularly and that expiration dates are  tracked. 
• Prepare warehouse activity reports, including key performance indicators, daily/weekly  operations reports, health and safety, human resources. 
• Ensure all material-handling equipment, structures or materials are maintained, including  regular safety inspections. 
• Review the warehouse operation throughout the work process and at completion, including the  daily “circle check” to ensure that all products are stored safely. 
• Maintain proper security and good housekeeping of both premises and stock. Oversee security and general upkeep of warehouse, including regular maintenance of  equipment 
• Offer alternative solutions to system and procedural issues that may affect productivity and/or  customer service or compromise health and safety 
• Be accountable to the customer for both quality and quantity of output and resolve any problems. Continuously monitor effectiveness of the warehouse-operations strategies aimed at reducing  operating costs, including wages, and improvement of quality-control procedures Act as the representative of the warehouse operations at management meetings. Develop constructive and cooperative working relationships within procurement team and  across different units.  
• Maintain ICAP property log for assets and inventory and quarterly provision of property Log  reports. 
• Develop asset and inventories disposition plans for implementation.
• Develop assets replacement plan 
• Perform any other tasks assigned by the supervisor. 

Qualifications, Knowledge, and Skills: 

• Required Education: Bachelor’s degree or higher in business administration, accounting,  logistics, and/or procurement.  
• Required Work Experience: Minimum 3 years of relevant work experience in public/private  sector working in assets and inventory management. 
• Must be familiar with PEPFAR/CDC and other donors’ rules & regulations. Good writing and analytical skills. 
• High level of integrity is required