Project Coordinator Assistant

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Title: PROJECT COORDINATOR ASSISTANT 

Direct Reports: PROJECT COORDINATOR (PC)

Location: LIWALE, LINDI

Providing support to the Project Coordinator in the security management, and coordination tasks, ensuring a smooth relation with local and national authorities and contributing to the context analysis and follow-up according to MSF protocols, standards and procedures in order to ensure the smooth running of the project.

Main responsibilities:

• Represent MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiate on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assist in safeguarding and promoting MSF’s image externally
• Monitor, analyse and report on key issues (security, risk, etc.) to the PC and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision making processes. Maintain the security database and provide a biweekly context analysis based on recent incidents and developments
• Assist in exploratory missions and assessments as needed and participate in the development of security plans o Assist the PC in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook.
• Ensure the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis. Organize advocacy contacts and appointments for the PC.
• Translate and review documents as well as act as an interpreter when needed. Assist the PC in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.
• Prepare and conduct context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment. Ensure regular security briefings/trainings of assessment team, drivers, and guards in consultation with the PC. o Being contactable by phone and available to assist the PC with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays)
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• Perform additional responsibilities or tasks assigned as required by the PC

Minimum Educational Qualification:

• University Diploma Level, preferably in the field of Social Sciences (Political Sciences, International Public Law, Anthropology, Economics, etc.)

Experience:  

• Essential: Experience in and exposure to working in a complicated political, security and humanitarian environment
• Essential: Experience in data collection, reporting and analysis
• Desirable two years previous experience in similar jobs in the field of humanitarian aid with MSF or other NGOs
• Desirable: Management experience

Knowledge: 

• Essential computer literacy (word, excel, Internet/social media)
• Excellent understanding of MSF’s principles and values
• In-depth contextual knowledge and analysis skills o   High level of knowledge of local culture and customs

Languages:

• Knowledge of both English and Kiswahili is mandatory.

Competencies:

• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioral Flexibility
• Commitment to MSF Principles
• Stress Management

People living with disabilities or minorities to indicate in their CV or Motivation letter Female candidates are highly encouraged to apply.

APPLICATION DETAILS

All interested candidates shall submit their motivation letter,  CV and copy of relevant  professional certificates  not later than Monday, January 8th 2024 at 4:00 PM . Please quote the job title on the email subject “PROJECT COORDINATOR ASSISTANT”.  

Please send your application to the email address MSFCH-Tanzania-Recruitment@geneva.msf.org. The applications can also be submitted at MSF offices situated at Mikocheni B, Daima street House no 16 Dar es Salaam,  or in Nduta Refugees Camp, Kibondo District or MSF Guest House Kibondo or at MSF office situated in Liwale, Lindi.  

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process have access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact msfch-tanzania-hrmanager@geneva.msf.org   

ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED