Project Operations Assistant

"Sometimes in life there is that moment when it's possible to make a change for the better. This is one of those moments."

-Elizabeth Glaser

The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 16 countries and at over 7,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 1,000—nine of 10 who work in the field—the Foundation’s global mission is to implement prevention, care, and treatment; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide.

Position Details

Job title:                                 Project Operations Assistant

Primary Manager:                     Finance and Administration Officer

Location:                                Field Locations (Tabora, Dodoma or Arusha regions) (local candidates strongly preferred)

Job Summary

Reporting to finance and administration officers, Project Operations Assistant will work as part of council project teams to ensure timely support of project activities implementation. He/she is responsible to provide support in the various aspects of project operations and working closely with DAR based operations and project activity holders. He/she will provide back up to other operations staff when needed and as advised by the supervisor.

Essential Duties and Responsibilities

Training facilitation

• Provide operations facilitations to all activity holders in the assigned councils
• Provide logistical facilitation to acquire training and workshop venues
• Ensure payments of all training participants and fully accountability of the payments either done through Mpesa or any other mechanism.
nafasi za kazi
• Work with procurement to ensure all services providers like external caterers services are well coordinated
• Facilitate and coordinate the travels of all external training and workshop participants in the coordination of activity holders

Commodities and inventory management

• Facilitate project commodities management in the assigned councils and ensure they are fully accounted for. This will require in close collaboration with project logistics coordinator.

Reporting

• Support in the training report writing as may be called upon from time to time
• Timely prepare and submit cash liquidation reports to the finance unit.
• Coordinate to ensure all trip reports are prepared by all EGPAF participants  and approved on timely basis
• Ensure EGPAF participant complete timesheets on time during the travel time.

Meeting facilitation

• Support in the minutes taking during official projects meetings in assigned councils

Other duties

• Support in the management of CHW’s and other auxiliary workers assigned to the projects
• Managing petty cash for the assigned councils.

Required Qualifications

• At least diploma holder in finance, project management or social sciences with 3 years of experience

Knowledge, Skills & Abilities

• Strong attention to details
• High numeracy, sound technical skills and analytical approach to work
• Good time management skills

HOW TO APPLY

EGPAF is an equal opportunities employer and the position is open to all. Qualified candidates should submit a CV, cover letter and relevant Certificates explaining how the experience detailed in the CV will contribute to the requirements of the position and references to EGPAF.

Submissions to be sent to:

The Human Resource Manager,

Elizabeth Glaser Pediatric Aids Foundation,

P.O. BOX 1628,

Oysterbay, Haile Selasie Road Plot # 8 & 10,

Dar es Salaam, Tanzania.

Or e-mail: recruitment.tanzania@pedaids.org

Closing date:   20^th October, 2016.

Only Shortlisted Candidates will be contacted.