Request for Proposal (“RFP”) For Audit Services

Request for Proposal (“RFP”) For Audit Services

Objective

Americares Foundation, Inc. (“Americares”) is soliciting proposals from firms to provide external audit services for fiscal year 2021, for the calendar period ending December 31, 2021. It is seeking a qualified organization, or organizations, (preferably the former) that will assist Americares with a deep dive/focused external audit of our financial statements / records and our conformance to International Public Sector Accounting Standards, (IPSAS)

Background

Americares is an emergency response and global health organization that saves lives and builds healthier futures for people in crisis in the U.S. and around the world. Every day, Americares puts critically needed medicines and supplies in the hands of frontline health workers and develops innovative, sustainable health improvements in their communities. We are the leading nonprofit for delivering donated medicines and medical supplies to health programs around the world. We leverage this core competency with emergency preparedness, response and recovery efforts, and programs that improve health outcomes. Our programs increase access to care in more than 90 countries every year. Americares is recognized by the Tanzania Revenue Authority as a non-governmental organization, (NGO).

Americares has partnered with Bugando Medical Centre (BMC) to deliver free, high-quality medicine and medical supplies to patients in need. In partnership with BMC, Americares Obstetric Fistula Repair Project addresses the physical and psychosocial trauma of the childbirth injury through cost-free surgical repairs and pre/post-operative care and counseling. Health worker safety is a priority for Americares. In collaboration with five major hospitals, Americares has provided health workers with interventions such as free Hep B vaccines, training on safe work practices, Quality Improvement Teams (QIT) strengthening and infrastructure improvements. Americares addresses WASH challenges, improves access to infection prevention and control supplies, hospital equipment and IEC materials.

A five years USAID-funded Americares project–Community Partnerships for Respectful Care (CPRC) – aims to contribute to a reduction in mortality and morbidity for women and children in Tanzania over five years , by integrating respectful care practices into existing services and empowering women to seek essential services.

Selection Process and Timing

Americares will review all proposals based on the criteria outlined in this RFP. Those firms whose proposals are selected for further consideration may be asked to make a personal presentation to us and/or answer questions in advance of our final selection. The selected firm(s) will report to the Americares Tanzania Country Director.

Proposal Requirements

1. Objectives:

A focused audit of our financial statements / records and our conformance with Accounting Principles and International Public Sector Accounting Standards, (IPSAS)

2. Scope of Work for each External Audit:

This independent audit will cover the period from January 1^st, 2021 to December 31^st , 2021 and the assessment will focus on following areas: 

• Examine Americares Tanzania’s financial transactions to ensure supporting documents are accurate, reliable, and free of material misstatement.

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• Assess the overall presentation of Americares financial statements and make sure they are in accordance with the approved budgets.

• Examine the effectiveness of systems, policies and procedures that were in place during the audit period.

• Review procurement activities to determine whether Americares procurement and contracting policy and procedures as well as best practices were followed and adequacy of these procedures.

• Review financial statements to ensure that they are presented in accordance with Generally Accepted Accounting Principles and International Public Sector Accounting Standards.

• Review systems, procedures, and management to determine whether these provide adequate internal controls.

• Review income and expenditure records including the payroll and benefits administration to ensure compliance with the donor requirements, local labour and other applicable laws.

• Review and document the implementation of corrective action plan(s) for prior audit findings.

3. Firm Information

   1. Proposal Contact Information: Respondent’s Name:

      Respondent’s Title:

      Respondent’s Address:

      Respondent’s Phone #:

      Respondent’s Email:

2. Give a brief history of your firm including:

   • Audit practice – qualification and expertise with conducting audits.

   • Audit methodology

   • Tools and Technology

   • Project team and their qualifications

3. Number of for profit and nonprofit clients for which you provide audit services.

4. Provide details of any Yellow Book continuing professional education, (CPE), held by your firm.

5. In the terms of total revenues, expenses and assets please stratify your firm’s client base.

6. What are your competitive advantages? Please add other relevant information about your firm.

7. Discuss any value-added services your company could provide aside from management expertise.

8. Provide at least 5 client references with organization name and contact information.

9. Describe any training, educational services, and other materials that are available.

4. Fees

   1. Please provide a detailed fee proposal, including how fees are calculated.

   2. For what services do you impose an additional fee?

   3. A statement explicitly stating the duration of time for which the offer submitted to provide services to Americares for the fee described shall be valid.

Contact Information

5. All proposals should be emailed to infotanzania@americares.org and copy khorton@americares.org by 5^th December 2021