Job Description
Overview
Jhpiego is an international non-profit health organization affiliated with the Johns Hopkins University. For more than 45 years now, Jhpiego has empowered front-line health workers by designing and implementing effective, low-cost, hands-on solutions to strengthen the delivery of health care services for women and their families. By putting evidence-based health innovations into everyday practice, Jhpiego works to break down barriers to high-quality health care for the world’s most vulnerable populations. Jhpiego, implementing a number of projects in Tanzania, wishes to recruit a Senior Transport Officer.
Senior Transport Officer. [One position based in Mwanza]
Position Overview:
To supervise Jhpiego vehicle fleet and assist to oversee operations of the Lake Zone, field-based drivers by ensuring safe and reliable transportation to program/administrative support services to Jhpiego projects.
Responsibilities:
- Coordinate, assign and track use of daily vehicle as requested in Lake Zone office (Mwanza).
- Carry out and maintain weekly vehicle inspections to ensure vehicles have all the required tools, mileage is correctly recorded, and vehicles are in good running condition[roadworthiness]
- Provide accurate monthly vehicle inspection reports
- Submit to the Project Finance ^Operation Director and Transport Manager accurate monthly vehicles services, repair & maintenances cost report by the 6th day of each month for the review before sending to the Management.
- Submit to Project Finance &Operation Director and Transport Manager the accurate monthly vehicles fuel use in liters & cost report by the 6th day of each month for the review before sending to the Management.
- Daily follow up of service/repair status for vehicles in the garage, immediate report to Project Finance &Operation Director in case of delay.
- Attend all vehicles requests and manage Lake Zone drivers to ensure they use Jhpiego vehicles for official duties effectively.
- Inspect, ensure the standard and safety of the leased vehicle
- Ensure effective use of the Computerized Fleet Management System(CFMS) by producing:-
- Weekly reports on Speed
- Weekly report on late parking
- A monthly report from the CFMS which will include;
- Vehicle monthly usage
- Drivers performances
- Overs Speeding report
- Vehicle fueling report.
- Report any misuse of organization vehicle and/or any violation of organization vehicle policies to Project F&OD
- Prepare vehicles service schedules and ensure the bookings are made to dealers and respective vehicles are serviced/maintained as per required standard
- Keep accurate records of service schedules and ensure that all vehicles serviced according to schedule as instructed by vehicle maker through service bulleting manual.
- Ensure that all vehicles are insured, registered, roadworthy, have valid stickers and observe new legislation. ajira
- Ensure accident reports are immediately sent to Finance Operation Director and required documentation submitted to the Insurance Company on time for claim process.
Qualifications (education, background, and experience):
- Bachelor Degree or Advanced Diploma in Automobile Engineering/Mechanical engineering [additional qualification on transport management preferable]
- At least six years’ experiences in the field of fleet management at a supervisory level
- Have a valid driving license of more than four years; the driving license should have the following classes; A, C1, C2, C3, D, E & G [at least].
Skills and specifications:
- Knowledge of applicable local laws, regulations, rules, policies, and procedures, related to Transportation and Fleet Management
- Knowledge of occupational hazards and safety precautions.
- Knowledge of supervisory methods and techniques
- Skill in supervising, evaluating, training and motivating others
- Skill in scheduling and prioritizing manpower and projects
- Proved experience in resolving day-to-day problems related to transportation and Fleet management
- Ability to communicate effectively in English both orally and in writing
- Ability to establish and maintain effective working relationships with internal and external customers those contacted during the course of work
- Must be flexible i.e. willing to work in evenings, weekends and public holiday (when needed)
- Planning and negotiation skills required
- Good level of computer literacy, conversant with all Microsoft products; preferably experience with fleet management software systems.
Jhpiego offers a competitive package selected candidates in line with salary history, academic qualifications and relevant experience.
To apply please indicate the position title on the envelope or subject line of your e-mail, i.e. Application for Senior Transport Officer. All applications should also include an up-to-date CV with three contactable professional references, a cover letter, and your salary history.
The application should be addressed to:
Send the application through email at HRTZ@jhpiego.org
Please note that only shortlisted candidates will be contacted. The closing date for applications is two weeks after the first appearance of this advert.
Caution to the applicants:
There have been some bogus adverts online that require candidates to apply through some email addresses of public domains e.g. Yahoo, Gmail, Hotmail, etc. Kindly note: HRTZ@jhpiego.org is the address to use all the time. Please ignore any of those adverts. We also do not charge any application fee nor entertain any meetings or telephone calls. If shortlisted, you will get an official call from our office and receive required steps. If you suspect any wrongdoing kindly write to the Director of Human Resource, through inquiries.tz@jhpiego.org