Sourcing Administrator

Job Summary

To deliver procurement administrative support services through the execution of predefined objectives as per agreed standard operating procedures (SOPs).

Job Description

Planning and delivery of business services activity: Solve all incoming sourcing queries e.g. obtain documents to get vendor approved on Absa system, enquiries whether vendor is approved by following the guidelines on approval. Develop and maintain relationships with relevant SBU’s. Develop and implement administrative change initiatives to improve the sourcing and procurement activities within the Internal Services environment by updating supplier records documents on time and to do follow up on all outstanding documents.
Monitor compliance to source policies by analysing data supplied and take corrective action by contacting each user that followed incorrect sourcing method or used non-approved suppliers. Assist with audits of vendors to check if they are still approved. Obtain documentation from non-approved vendors to apply for vendor approval via Absa Group sourcing. Ensure that all outstanding documents are received from the supplier and updated on the system to comply with the policy requires. Ensure that required documents are correct by checking that it is certified and legible. Ensure that correct names of suppliers are used on the system by comparing them to the original Business Registration documents of the supplier. Change suppliers' banking details on receipt of documentary proof from the supplier.

File and keep all communication documents between ABT and suppliers in the suppliers files for reference purposes
| Team Work: Attend regular meetings with business units to address the procurement needs of the business unit. Contribute to the embedment of compliance awareness of service providers in the business unit by loading preferred suppliers on the ASTI system and advising Business of new suppliers that have been loaded for future utilisation and this will speed up the complaints turn around time. Manage and control supplier files by storing them in a safe lockable cabinet, to protect their information. Attend to your colleague’s files if not available so that business continuity is not hampered. Attend to complaints or queries as quickly as possible. Monitor and keep on checking the supplier performance so that we may know those that do not perform to our required standard. | Knowledge Management: Align with Clients Absa best practises or expand on good ideas of other SBU's, be aware of what's going on in Absa by doing own investigations on Absa website or Absa Employee portal or networking with employees in other divisions. Report any incidents of suspect fraudulent activities by whistle blowing or to the relevant Team within BU regions. Advise suppliers to comply with all supplier compliance requirements

Qualifications

Administration (Meets all of the requirements), Customer Excellence - Service Delivery (Meets all of the requirements), Digital familiarity (Meets some of the requirements and would need further development), Enabling team success (Meets some of the requirements and would need further development), Experience in a similar environment, Further Education and Training Certificate (FETC) - Office Administration, Openness to change (Meets some of the requirements and would need further development), Planning and organising (Meets all of the requirements)