Zanzibar Representative

ZANZIBAR REPRESENTATIVE

Save the Children has been working in Tanzania for more than 30 years. We are working with the government, local organizations and other international agencies to reduce child malnutrition, improve new-born and maternal health, support and strengthen early childhood development and primary education systems. We strengthen child protection systems for vulnerable children, promote children’s participation and contribution to policy and resource allocation for services which concern them, support, and respond to emergencies.

Our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued. 

Role Purpose 

The main role of the Zanzibar Representative is to represent Save the Children in Zanzibar under the leadership and direction of the Tanzania Country Director and the Senior Management Team. He/she is also accountable for providing management and oversight of the implementation of all the awards in Zanzibar, support local fundraising and to build on relationships, and strategic partnerships through advocacy for Save the Children’s work and organizational priorities with a wide range of external parties including government representatives, communities, donors, UN, and other humanitarian agencies operating in Zanzibar. The Zanzibar Representative will supervise the Zanzibar team (Unguja and Pemba offices) and manage the financial and other resources of the programme.

Contract Duration: 3 Years  

No of Vacancies: One (1) Position  

Reporting to: Programme Operations Director  

Location: Zanzibar

KEY AREAS OF ACCOUNTABILITY  

1. Representation & Leadership

External

As Save the Children Zanzibar Representative:

• Engage with donors and Zanzibar government officials at all required levels to ensure Save the Children is considered a preferred and active partner in Zanzibar and Tanzania.
• Represent Save the Children in various meetings with GoZ at different levels, donors and local and international partners when required.

Internal

• Lead the Zanzibar Office (Unguja and Pemba).
• Support the development of an organisational culture that reflects all Save the Children values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation and frees up our people to deliver outstanding results for children and excellent customer service for our members and donors.
• Ensure the Zanzibar office complies with all Save the Children Quality Framework Standards and general Operational Procedures (financial, logistics and HR).
• Ensure that security guidelines are prepared and followed in Zanzibar for actual operational sites and that any breaches of these are handled appropriately: monitor the security situation in the programme area and respond accordingly.
• Record and report any security incidents to the country Safety and Security Focal Point, Director of Operations and Country Director.
• Incorporate child rights programming into all aspects of Save the Children's work in the operational areas, and with support from Zanzibar office colleagues ensure that requirements of Save the Children Child Safeguarding Policy are fully complied with by all staff, partners and visitors to the programme.
• Ensure that all required support is provided promptly, at scale and in line with the rules and principles during emergencies, working closely with the Dar es Salaam office.
• Regularly coordinate and collaborate with other Save the Children Tanzania sector teams to strengthen programming and impact for children.

2. Operational delivery

To strategically develop and manage Save the Children’s Zanzibar portfolio of programme activities, to maximise our impact for children, including collaboration with various Save the Children members, including:

• Serve as the overall budget holder for the Zanzibar programme: manage and support programme managers/ budget holders for individual projects and awards, including coordination with cross-locational budget holders outside of Zanzibar.
• Lead weekly planning meetings for all staff in the Unguja office for agreed coordination of activities.
• Ensure that programme managers/budget holders have all planned activities and related expenditures for the Zanzibar projects on track with recorded DIPs in strict compliance with the agreed budget lines and Save the Children’s financial regulations and are reviewed on a monthly basis during Regular Award Review Meetings.
• Contribute to the development of same for any new awards through relevant budget holders.
• Work closely with the Partnership Manager (PM) and programme managers to ensure the quality of partner identification, training and task implementation within these awards.
• Through the programme managers support partners in the implementation of projects and ensure a capacity assessment and development plan is in place, regularly reviewed and followed-through.
• Ensure that programme managers develop technical materials in collaboration with Technical Specialists and possibly outside consultants to further programme activities, objectives and results.
• Ensure that programme managers prepare monthly project updates and quarterly/annual reports including all required documentation and ensure timely submission to the Senior Management and donors through the member office.
• Ensure all programme activities on the ground fulfil the requirements of the approved Save the Children Country strategic plan.
• Ensure that the support functions in the Zanzibar office perform their roles efficiently and effectively and liaise with their Dar es Salaam based technical managers in finance, logistics and HR/admin to achieve this.

3. Program Quality, Monitoring, Evaluation, Accountability, and Learning

Ensure the Zanzibar program delivers high-quality, multi-sectoral programming in both development and humanitarian contexts (as appropriate), and responds to identified gaps, drawing on both internal and external resources to foster learning and continuous improvement.

• Monitor and advance technical and operational quality of programmes, including conducting regular field visits to provide feedback on quality benchmarks, soliciting inputs for design of new programs and collecting ideas for innovation.
• Work closely with the PDQ Director and Technical Specialists to ensure Quality Framework standards are met, Key Performance Indicators improved, and procedures are followed throughout the project cycle and across the portfolio. 

• Ensure technical staff proactively and regularly communicate planned requirements for program design, learning and implementation to relevant projects and actively engage and participate in National level dialogue, working groups and with thematic stakeholders and partners.

• In collaboration with the MEAL TS establish and ensure implementation of a strong MEAL system for the programmes (MEAL plans, indicators, performance tracking tables, monitoring tools, benchmarks etc.)
• Ensure programme managers include baseline studies, formative assessments, mid-term evaluations, final evaluations and other research studies as well as learning events as part of annual DIPs and inform MEAL team when a new award will begin and development of MIS is required.
• In collaboration with MEAL unit, ensure the development of process, output and outcome level Quality Benchmarks and that programme managers regularly review progress on indicators/achievement of targets.
• Support the programme managers to discuss monitoring findings during programme coordination/review meetings, review MEAL reports to highlight key project strengths and areas of improvement, and use learning from monitoring reports for project planning and implementation.
• Assist in providing programmatic and contextual inputs for the development of the ToRs of evaluations/baseline studies which include background information and scope of work and proposed methodology in conjunction with TS and MEAL input.
• Be part of review of accountability to beneficiaries’ data and reports and provide technical support to implementation team using key learning from accountability system for program development, planning, improvement and implementation.

4. Staff Management and Development

Line management responsibilities for the programme managers and immediate support staff based in Zanzibar.

• Support the programme managers in the recruitment, training, and promotion of staff as appropriate and ensure appropriate professional development opportunities are provided, in addition to line reports.
• Manage the performance of all supervisees through the effective use of the Performance Management System and ongoing mentoring/coaching.
• Lead, manage and motivate the relevant staff members, ensuring they have clear work plans and objectives and receive quarterly supervisions and reviews that involve direct administrative and technical managers.
• Ensure all staff receive the relevant training and support required to enable them to undertake their responsibilities effectively in line with internal project management systems.

5. Support to Local Fundraising

Responsible to consistently engage, position for any local fundraising opportunities

• Gather local intelligence and regularly monitor existing or emerging needs
• Engage regularly with and local donor or embassy representatives,
• Support all proposal writing for Zanzibar

Qualifications and Experience 

• Commitment to and understanding of Save the Children’s vision, mission and values including rights-based approaches.
• At least a Master’s Degree or equivalent from a recognized university in development studies, social sciences or similar discipline.
• Experience building relationships, fostering interagency coordination and representing an organisation to external parties, including government.
• At least 4 years senior management experience of which at least 2 will be as manager of programmes engaged in child-oriented community development, preferably with an international non-government organization.
• Strong demonstrable skills and experience in programme management, monitoring, evaluation, learning and accountability, working with cross-functional teams with a proven history of delivering results.
• An in-depth understanding of national (Tanzania and Zanzibar) and international development issues in particular in relation to children.
• Experience working with young people and a commitment to child participation and rights-based approaches to programming.
• Demonstrated ability to influence change.
• Experience and knowledge of effective financial and budgetary control and securing and managing awards from major institutional donors.
• Experience of working in a Muslim context.
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies.
• Excellent interpersonal, communication and presentation skills.
• Excellent command of written and spoken English. Kiswahili a positive asset.
• Clean police record.

How to Apply. 

Please read the full details of the position at https://tanzania.savethechildren.net/careers   and apply as instructed. Only short listed candidates will be contacted for Interview.

Application closing Date: 09^th March 2021

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy.  All employees are expected to carry out their duties in accordance with our global anti-harassment policy. 

  Save the Children is an equal opportunity employer and seeks to employ and assign the best-qualified talent. 

 Female candidates are strongly encouraged to apply 

Please note: 

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process