Personal Assistant to the Ambassador
Kiswahili
Viewed Job:

Personal Assistant to the Ambassador

full-time

Personal Assistant to the Ambassador

Embassy of Denmark

Website

Overview

Position: Personal Assistant to the Ambassador 
Denmark has a long-standing and strong partnership with Tanzania. Development cooperation continues to be a major element of the partnership, which also includes other areas, such as commercial relations and cooperation on foreign policy, regional ajira as well as global. Find more information about the Danish Embassy at ajiraleo.com 

We would like to invite applications from suitably qualified candidates for the position of Personal Assistant to the Ambassador. The job holder will report to the Ambassador.

Duties and responsibilities:

The successful candidate will have demonstrated administrative, organizational, and communication skills. Specifically, the Personal Assistant will support the Ambassador with:

  • Time Management: Organizing the Ambassador’s diary, including arranging dates/times for meetings, in close collaboration with Embassy team. Pre-meeting verification and follow up. Dealing with last-minute schedule changes. Receiving visitors to the Ambassador’s office. Arranging programmes for official travel domestic and abroad.
  • Entertainment: Arranging, in close consultation with Embassy team and Residence staff, events at the Ambassador Residence, including securing dates, issuing of invitations and follow up as appropriate.
  • Point of contact: Handling of correspondence and phone calls with government officials, representatives of the Tanzanian society at large, the diplomatic community, incoming Danish visitors etc. Maintain and update the Embassy’s contact database.
  • Drafting basic letters, official correspondence, etc. as directed by the Ambassador
  • Translation of documents and speeches from English to Kiswahili and vice versa.
  • General office management including logging the Ambassador’s travel, leave, and monthly activities.
  • Arranging official visit programmes and meetings
  • Assisting Danish/foreign staff at the Embassy applying for and renewing residence and work permits and as well as duty clearances.
  • Perform other duties assigned by the Ambassador.


Qualifications, Skills, and Experience:

  • Excellent secretarial and administrative skills, including proficiency with Microsoft Office. Excellent organization skills and a keen eye for details.
  • Excellent command of written and spoken English and Kiswahili.
  • 3-5 years substantive experience in relevant positions, preferably as Personal Assistant to an Executive in an Embassy or international organization.
  • Degree in the relevant academic field.
  • Ability to multi-task and work as a team player.
  • High level of professional integrity and service mindedness
  • Strong interpersonal skills, including the ability to be professional, courteous, and deal directly with key players at a senior level.


MODE OF APPLICATION:

If you are interested in this exciting career opportunity, e-mail us your CV (maximum 5 pages) and a one-page application letter explaining your suitability for the role. Please, do not include your certificates. Write “PA_Ambassador” in your e-mail subject line.
We regret the vacancy is not ideal for fresh graduates.
Executive Search and Selection Division Prospect Africa Limited e-mail:
recruitment@prospect-africa.net
The deadline is 10th July 2020. Only short-listed candidates will be contacted.

More Jobs From This Company

Overview

  • Location: Dar es Salaam, Tanzania
  • Job Title: Personal Assistant to the Ambassador
  • Application Deadline: 2020-07-10
Apply for the job

Apply For This Job

Upload your CV (optional) Max. file size: 5MB
No file selected


Sharing is caring

×

Login

×

Apply Now

Please choose how you are going to apply for this post


×

Apply Now