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About this job
TANZANIAN NATIONAL ONLY
Responsibilities
The Job Holder is responsible for:
Preparation of the strategy for the follow-up of all Contracts during the execution phase of client's project
Support in the development of procurement and contracts procedures
Liaise with C&P Method Engineer to ensure the contracts related procedures are implemented
Manage CFT for specific Project Packages and Contracts including issuance of CFT, negotiation and contracts administration.
Support in the implementation of the day to day contracts management tools for both reporting and tracking
Coordination with all package Contracts Engineers to get the relevant inputs for the weekly/monthly Contracts/Change Order reports
Contribute to preparation, analysis, update and follow up of the C&P planning
Coordination with the contracts engineer for KPI and benchmarking exercises
Activities
Contracting Process
To coordinate, prepare and manage, as necessary, the whole contracting process – for contracts to be placed during the Execution Phase - in compliance with Client and Project procedures and with due respect to approved schedule and milestones. This includes:
coordination and preparation of tendering dossiers (technical Exhibits, General and Particular specifications), the launching of CFTs, the management of the clarification / negotiation phases, the evaluation of contractual and commercial proposals and the issue of final Recommendations to Award.
preparation / coordination of the final set of contractual / commercial / technical documentation for these contracts.
preparation and follow-up of the associated Commitment process (with registering in Client's tools (stillto be implemented…)
preparation for signature of the contracts
Contract Administration
To contractually and commercially manage the awarded Contracts and liaise actively with relevant technical specialists for the technical management of Contractors.
To manage the process associated with contractual and commercial changes (changes orders) according to Change Order Procedure and Delegation of Authorities in force, coordinate requests for technical changes and follow-up related approval process.
To participate, for the contracts in charge, in the development of Project Budget and subsequent revisions (as requested) according to actual expenditure versus planned budget, potential changes...
As a general manner, to manage all contractual and commercial activities related to Contracts he is in charge of, up to close-out, in the frame and with respect to procedural obligations as per Agreements with Uganda & Tanzanian Authorities, Decrees and Laws in force, Partners Agreement and in strict compliance of delegation of authorities and associated Contract and Procurement procedures.
Others
To timely report to the Contract and Procurement Manager, assisting her/him, as required, in communication with Project Management, and highlighting progress and encountered areas of concern.
To ensure confidentiality of all the contractual and commercial documentation produced (whatever its support).
To have knowledge of Client's Company Rules and Specifications (CR’s/GS’s), Project Procedures, etc.related to Contract and Procurement and their application to the Project.
To adopt and demonstrate exemplary behavior with regard H3SE and H3SE rules implementation
To adopt and demonstrate exemplary behavior with regard to Ethics and project “code of conduct” policy
To participate to meetings with partners, authorities and other stakeholders as required.
To carry out any other duties or tasks that may be required by the position.
Qualifications & Experience Required
Degree qualified in Quantity Surveying, Law, Commercial or Engineering, ideally with a post-graduate qualification in a complementary discipline.
Minimum 10 years of experience in Oil &Gas Industry with similar large-scale projects & environment.
Technical Competencies: Broad Contracts and Project experience (both commercial and contractual). Comprehensive knowledge of the C&P process
Ability to work in a multi-cultural business environment.
Good interpersonal and communication skills.
Fluent in English (speaking and writing).
Other Observations
Integrate all elements of the project pertaining to his activities with utmost respect for the environmental and societal situation, also ensuring contractual risk during execution phase are minimized and monitored.
Ensuring highest level of contractual protection possible for Company on the contractual vis a vis the Contractor.
Responsibilities
The Job Holder is responsible for:
Preparation of the strategy for the follow-up of all Contracts during the execution phase of client's project
Support in the development of procurement and contracts procedures
Liaise with C&P Method Engineer to ensure the contracts related procedures are implemented
Manage CFT for specific Project Packages and Contracts including issuance of CFT, negotiation and contracts administration.
Support in the implementation of the day to day contracts management tools for both reporting and tracking
Coordination with all package Contracts Engineers to get the relevant inputs for the weekly/monthly Contracts/Change Order reports
Contribute to preparation, analysis, update and follow up of the C&P planning
Coordination with the contracts engineer for KPI and benchmarking exercises
Activities
Contracting Process
To coordinate, prepare and manage, as necessary, the whole contracting process – for contracts to be placed during the Execution Phase - in compliance with Client and Project procedures and with due respect to approved schedule and milestones. This includes:
coordination and preparation of tendering dossiers (technical Exhibits, General and Particular specifications), the launching of CFTs, the management of the clarification / negotiation phases, the evaluation of contractual and commercial proposals and the issue of final Recommendations to Award.
preparation / coordination of the final set of contractual / commercial / technical documentation for these contracts.
preparation and follow-up of the associated Commitment process (with registering in Client's tools (stillto be implemented…)
preparation for signature of the contracts
Contract Administration
To contractually and commercially manage the awarded Contracts and liaise actively with relevant technical specialists for the technical management of Contractors.
To manage the process associated with contractual and commercial changes (changes orders) according to Change Order Procedure and Delegation of Authorities in force, coordinate requests for technical changes and follow-up related approval process.
To participate, for the contracts in charge, in the development of Project Budget and subsequent revisions (as requested) according to actual expenditure versus planned budget, potential changes...
As a general manner, to manage all contractual and commercial activities related to Contracts he is in charge of, up to close-out, in the frame and with respect to procedural obligations as per Agreements with Uganda & Tanzanian Authorities, Decrees and Laws in force, Partners Agreement and in strict compliance of delegation of authorities and associated Contract and Procurement procedures.
Others
To timely report to the Contract and Procurement Manager, assisting her/him, as required, in communication with Project Management, and highlighting progress and encountered areas of concern.
To ensure confidentiality of all the contractual and commercial documentation produced (whatever its support).
To have knowledge of Client's Company Rules and Specifications (CR’s/GS’s), Project Procedures, etc.related to Contract and Procurement and their application to the Project.
To adopt and demonstrate exemplary behavior with regard H3SE and H3SE rules implementation
To adopt and demonstrate exemplary behavior with regard to Ethics and project “code of conduct” policy
To participate to meetings with partners, authorities and other stakeholders as required.
To carry out any other duties or tasks that may be required by the position.
Qualifications & Experience Required
Degree qualified in Quantity Surveying, Law, Commercial or Engineering, ideally with a post-graduate qualification in a complementary discipline.
Minimum 10 years of experience in Oil &Gas Industry with similar large-scale projects & environment.
Technical Competencies: Broad Contracts and Project experience (both commercial and contractual). Comprehensive knowledge of the C&P process
Ability to work in a multi-cultural business environment.
Good interpersonal and communication skills.
Fluent in English (speaking and writing).
Other Observations
Integrate all elements of the project pertaining to his activities with utmost respect for the environmental and societal situation, also ensuring contractual risk during execution phase are minimized and monitored.
Ensuring highest level of contractual protection possible for Company on the contractual vis a vis the Contractor.