Administrative Officer – Grant Support

Our focus is on helping the most vulnerable women, adults and children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Key Responsibilities;

• Maintains confidential records for the Programs Director;
• Manage office correspondence and documentation Assists other team members in preparing and formatting documents, including PowerPoint presentations.
• Develops and maintains an efficient filing system for the team, including assistance in processing calls for proposals as required;
• Maintains a tracking system of responses to sub grantees;
• Maintains and updates team’s databases and mailing lists using and Maintains team members’ contacts using;
• Contributes to electronic filing of team documents.
• Organizes regular team meetings and conference calls/videoconferences, including the preparation and distribution of documents and providing the necessary technical devices.
• Takes minutes of regular team meetings and other meetings as required.
• Assists in the coordination of the Secretariat process by tracking Program completion for the programs, scheduling interviews as necessary and e-filing the final document.
• Liaises with Regional Office staff as required and provides assistance to National Office staff when visiting Secretariat.
• Assists in the orientation of new staff, interns, research fellows and consultants by providing them with the necessary documents and materials for orientation,
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• Works with other Partner Organizations to coordinate work activities, meet deadlines, and provide support where needed.
• Performs other related duties in accordance with instructions from team members.
• Liaises with members and partners to coordinate logistical arrangements for workshops.
• Liaises with Program team and other agencies regarding venue, travel, hotels, and with Catering Services staff for provision, room organization and logistics.
• Liaises with and assists program recipients and consultants as required to ensure smooth functioning of activities.
• Coordinates and disseminates all internal and external material, including publicity and background documents and coordinates appropriate mailings or distribution.

Work experience Required Professional Experience

• Must have at least 3 years’ relevant experience working.
• Bachelor’s Degree NRM, Environmental studies, Agriculture, or related field from a recognized university.
• Proficiency in Computer especially in Microsoft Office Suite and data analysis programs 
• Possess excellent communication, facilitation, networking and relationship building skills.
• Ability to maintain donor and partner relations through timely and appropriate communications.

How to Apply:

All Applications to be sent to: Sbriton@norwegianaid.org by 24th February 2024, only shortlisted candidates will be contacted.