Administrative Support Intern

Contract type: 6 months Fixed-term, 40 hours per week

Location: Dar Es Salaam, Tanzania with possibility of travel to field offices

Salary: Daily Stipend

Overview

Change starts with water. Change starts with you. Every day, millions of people live without clean water, decent toilets and good hygiene. WaterAid exists to change that – for everyone, everywhere. Join us, and your energy will help unlock people’s potential and create a fairer future.

About WaterAid

We’re a global federation driven by one vision: a world where everyone, everywhere has clean water, sanitation and hygiene by 2030. Powered by our values of Respect, Accountability, Courage, Collaboration, Integrity and Innovation, we work alongside communities, partners and supporters to make change happen.

About the team

At WaterAid Tanzania, our team is dedicated to advancing access to clean water, decent sanitation, and good hygiene for all. We work collaboratively across programs, partnerships, and communities to drive lasting change and support the national agenda for sustainable development. Every role on our team plays a vital part in creating a healthier, more inclusive future helping transform lives through the power of clean water.

About the role

As our Administrative Support Intern, you will support WaterAid Tanzania’s front office and administrative functions, including procurement administrative tasks. Key responsibilities include managing visitors, coordinating travel and meetings, and handling routine office duties, helping to maintain an efficient and professional work environment and work closely with WaterAid Tanzania staff to drive sustainable change.

In this role, you will:

• Maintain a professional front desk by welcoming guests and handling all inquiries via phone, email, or in-person.
• Route incoming mail and calls to appropriate staff promptly.
• Monitor and manage office consumables and supplies inventory.
• Champion WaterAid’s commitment to equity, inclusion and safeguarding.
• Manage meeting room setups and supervise office cleanliness.
• Assist in planning and facilitating travel, bookings, and logistical arrangements.
• Provide logistical support for meetings, workshops, and events
• Support travel planning, bookings, and itineraries for staff or guests
• Help organize procurement-related documentation and assist in bid collection
• Assist in collecting and comparing supplier quotes
• Help prepare purchase requests and documentation
• Track orders and follow up with vendors for timely deliveries
• Support inventory management and stock record updates
• Assist with calendar management and meeting logistic for CD
• Support in follow-ups and tracking action points for CD

Requirements

To be successful, you will need:

• Diploma/degree in Business Administration, Management, Secretarial Studies, or a related field.
• Basic understanding of procurement and logistics coordination

Although not essential, we’d prefer you to have:

• Excellent verbal and written communication skills
• Strong interpersonal and customer service skills
• Competency in Microsoft Office (Word, Excel, Outlook)
• Demonstrated ability to manage confidential information
• Willingness to learn and work in a fast-paced environment

Closing date: Applications will close at 12:00 PM UK time on 01st August 2025. Interviews may be scheduled on a rolling basis, and the role may close earlier if a suitable candidate is found.

How to apply: Click Apply to upload your CV only and Cover Letter.

Benefits

As a global organisation, WaterAid is committed to creating an environment where you can thrive and be yourself at your very best. Alongside our inspiring mission and meaningful work, we offer a range of benefits tailored to each country’s context and policies. These will be shared during the process

Our Global Commitment

Our people promise

We will work with passion and focus to make sure everyone everywhere has clean water, decent toilets and good hygiene. WaterAid is a place of purpose – where people have a real commitment and shared responsibility for the impact we have. We are a global community with diverse backgrounds and perspectives, motivated by inspiring, stimulating work. We are determined to be a place where people feel safe and able to contribute their voice and truly live our values.

Equal Opportunities

We welcome applications from people of all backgrounds, beliefs, customs, traditions, ways of life and status. This includes, but is not limited to, race, ethnicity, caste, colour, gender, language, religion, political or other opinion, national or social origin, property, birth, disability status, neurodiversity, age, marital and family status, sexual orientation and gender identity, health status, place of residence, economic and social situation.

Safeguarding

We are committed to protecting everyone we come into contact with. We have a zero-tolerance approach to abuse of power, privilege or trust across our global work, and to any form of inappropriate behaviour, discrimination, abuse, bullying, harassment, or exploitation. Safeguarding the people and communities we work with, our staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities extremely seriously. All offers of employment are subject to satisfactory references and appropriate screening checks (which can include counterterrorism, safeguarding and criminal records checks).

Together, we’ll change the world through water. Join us and be part of the change!